The Peace Corps Mozambique is recruiting a Medical Assistant, to be based in Maputo, and act as administrative secretary for the Medical Unit.
Duties
The Medical Assistant (MA) performs a variety of clinical and administrative duties in support of the health unit. The MA reports to the Country Director (CD) for administrative issues and works under the direction of the Peace Corps Medical Officer (PCMO).
The MA is responsible for providing administrative support and, to the extent credentialed, clinical support, including but not limited to; working as the health unit receptionist, actively assisting the PCMO in the clinical procedures(*), screening phone calls, taking messages, maintaining records of all international phone calls and faxes, coordinating request, medical appointments, distributions of medicines to PCV’s ( includes Peace Corps Trainees and Response Volunteers) under PCMO oversight, and other clerical and administrative functions in support of the PCMO(s).
Clinical duties will be performed as approved by the Medical Director/ Chief of Clinical Programs, Volunteer Support with the Clinical oversight by the PCMO.
Clinical Support
- Serves as Chaperone
- Responsible for sterilization of equipment
- Responsible for follow up on laboratory/radiologic results and consultations forms from medical service providers, and ensuring this information is relayed to the PCMO for review
- Conducts follow up with laboratories when results are not received
- Files all results in corresponding medical charts when requested by PCMOs
- Coordinates with support staff to retrieve PCV laboratory results and results and delivers PCV laboratory samples to ensure smooth processes of required tests
- Performs clinical privileges as approved by the Medical Director/ Chief of Clinical Programs, Volunteer Support, with oversight by the PCMO
Administrative Support
- Screens office phone calls and takes messages when PCMO is unavailable
- Places and return telephone calls in the health unit, including scheduling, modifying, and canceling appointments in coordination with PCV’s and PCMO and other personnel, such as clinicians and laboratories
- Draft correspondences such as letters, memos, fax covers etc. at the request of the clinical staff to PCVs laboratories, hospitals etc
- Routes incoming correspondence to PCMO, stamps and files routine correspondence
- Prepares mailings, including laboratories samples and medical supplies to be sent PCVs training sites and other destinations and forwards those to appropriate administrative staff for mailing by courier or group transportation
- Responsible for photocopying for the health until
- Responsible for requesting office supplies and material for use at the health unit
- Regularly updates the list of medical facilities and medical service providers under the instruction and oversight by PCMO
- Assist PCMO in reviewing the PCV handbook in areas corresponding to medical information given to PCVs during Pre- Service Training (PST)
- Updates medical facilities and medical facilities and medical providers addresses, contact information, and any other information required in the PCV handbook
- Manages the medical library in the health unit
- Maintains a detailed list of all books and media materials such as CDs, DVDs, etc
- Responsible for the reception, registration and filling of all medical bills submitted by PCVs and local medical service providers
- Submits bills to PCMO for approval, verifying name of volunteers, date of services rendered, and that services were requested by PCMO
- Prepares perdiem related with medical stays and update the VIDA
- Entry information regarding medical expenses into For Post
Medical Supply Duties
- Ensures an adequate supply of disposable materials, maintain inventory within the medical unit, and keeps PCMO informed
- Places requests of medical supplies and helps PCMO to fulfill those requests, following delivery medical supplies schedule
- Responsible for updating medical inventory hen medication/ supplies are delivered:
- Routinely informs the medical supplies inventory Control Clerk (MSICC) / General Services Manager (GSM) of any updates or modifications to the medical supplies inventory in order to maintain the medical inventory workbook
- Keeps an accurate control of the expiration dates of all medicines and alerts the PCMO of upcoming expired medications
- Upon receipt of ordered medicines, medical kits, and vaccines by the Acceptance Point Clerk (APC) ensures their transfer to the health unit by APC
- Responsible for organization and re shelving
- Drafts and prepares orders for supplies based on needs, historical data and inventory availability
- Collaborates with the PCMO to order medical Supplies form from PC/HQ
- Prints completed forms and files with all completed PL 2006 forms according to fiscal year
- Assist medical staff in the monitoring of the medical supplies budget
- Files a copy of each transfer form from APC to the health unit in accordance with the corresponding order
Other Duties
- Attends staff meetings, in service trainings, and retreats when indicated
- Understand and complies with Peace Corps safety and security policies and procedures
- Complies with Peace Corps code of ethics
- Files all documents produced by the position in accordance with the Peace Corps rules and regulation
- Performs other assignments considered as necessary by the supervisor
Requisites
- Successful completion of Nursing school (Technical/ University Degree), general medical school, medical assistant program, and valid registered clinical licensure/diploma
- Two year progressively responsible related experience with knowledge of Administrative Medical duties related to health services
- Clerical and Secretarial experience desirable
- English and Portuguese fluency is required
- If foreign citizen, have permanent residence situation regularized
- Basic knowledge of administration of health units/facilities, including procurement of medical supplies and inventory control
- Basic knowledge of Microsoft Office Programs (Word, Power Point, Outlook, and Excel)
Notes
- Only short listed applicants will be contacted
- Kindly reference the source of this job post: emprego.co.mz
How to Apply
1. Documentation
- Cover Letter
- Curriculum Vitae
- References
2. Application