Executive Secretary

Heading Moçambique is recruiting a Executive Secretary, to be based in Maputo, Mozambique.

Duties

• The secretary will be responsible for providing administrative support and perform numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests
• Provide administrative and clerical support to departments or individuals
• Schedule meetings and arrange conference rooms
• Alert manager about cancelations or new meetings
• Manage travel and schedule
• Handle information requests
• Prepare correspondence and stuff mail into envelopes
• Arrange for outgoing mail and packages to be picked up
• Prepare statistical reports
• Manage spread sheets
• Greet and receive visitor
• Prepare confidential and sensitive documents
• Coordinates office management activities
• Determine matters of top priority and handle accordingly
• Prepare agenda for meetings
• Takes and transcribes dictation
• Helps prepare office budget
• Plans events and volunteer activities
• Maintain office procedures
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records
• Operate office equipment, such as photocopy machine and scanner
• Coordinate committees and task forces
• Relay directives, instructions and assignment to executives
• Receive and relay telephone messages
• Direct the general public to the appropriate staff member
• Maintain hard copy and electronic filing system

Requisites

• Bachelors degree
• Proven experience as an Executive Secretary (minimum of 5 years)
• Excellent computer skills

Notes

• Only short listed applicants will be contacted

How to Apply

• Apply by the following link: bit.ly/ExecutiveSecretary30Dec15