Business Support Assistant

World Food Programme is recruiting a Business Support Assistant - SSA 4 - Emergency, to be based in Zambézia, Nampula & Cabo Delgado, Mozambique.

Duties

• Gather information with clear direction to support the drafting of documents and preparing reports by other staff
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients
• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff

Requisites

• Completion of secondary school education
• Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word
• Knowledge of work routines and methods in order to complete processes under minimal supervision
• Uses tact and courtesy to give and receive information to a wide range of individuals
• Ability to identify data discrepancies and rectify problems requiring attention

Notes

• Only short listed applicants will be contacted