PAS Administrative Assistant

Duties

• The incumbent is Secretary and Administrative Assistant to the Public Affairs Officer and Public Affairs Section. Secretarial duties include: maintaining PAO calendar, drafting routine correspondence, receiving all incoming phone calls and visitors, preparing guest lists and invitations for PAS events, coordinating all PAS leave schedules and ensuring all PA staff are aware of upcoming events requiring their assistance
• Incumbent is also responsible for managing logistical and administrative arrangements for all Mozambican exchange program participants as well as such arrangements for incoming American Fulbright and Humphrey program participants

Requisites

• Secondary education or equivalent
• At least 2-3 years of progressively responsible secretarial or administrative experience needed, preferably in a bilingual setting
• Level III English is required. (This will be tested)
• Level IV Portuguese is required. (This will be tested)

Notes

• Only short listed applicants will be contacted