Site Office Manager

Duties

• Provides Office Management support to the Site Services Manager and Functional Managers for the strategic delivery of Site Services, Transport and Logistics, Marine Operations and overall Site co-ordination
• Builds relationships with our onsite contractors and external vendors
• Supports the development of the Site Services strategy
• Develops the annual budget in conjunction with Project Controls for incorporation into the overall project costs
• Engages with key stakeholders to develop the cost forecast for the camp facilities and other scopes of services being provided
• Performs cost monitoring to evaluate the performance of the provision of camp facilities and site services
• Leads the management of change process in respect of variations to the provision of camp facilities and scopes of work being undertaken by the contractors/vendors
• Provides support to the Management of contractors in a consistent manner from selection, contract terms and conditions, risk, compliance, and vendor transparency
• Establishes preferred providers based on capability, legal presence, sponsorship, and tax compliance
• Leverages contractors to manage costs and to ensure that rates and uplifts are competitive
• In conjunction with the Site Services Manager ensures that  Site Office services are available and meets the needs of the business
• Ensure appropriate office resources are sourced so that Project goals can be achieved in an appropriate time frame
• Ensure that the Company office rules are adhered to by employees and contractors

Requisites

• The successful candidate will have a minimum of five years’ experience in office management. Specific experience and expertise in the following are required:
• Direct work experience in multinational companies, Projects or Operations in a practical - hands-on – role
• Experience in contractor/Vendor management
• Experience in creating and managing budgets, office procedures and policies
• Fluent oral and written knowledge of Portuguese and English is required
• Good knowledge of information mapping and presentation
• Experience in Microsoft Office programs (Word, PowerPoint, Outlook, and Excel)
• Able to work under pressure to tight deadlines
• Bachelor’s degree with an Engineering or other similar backgrounds

Notes

• Only shortlisted applicants will be contacted
• Work Schedule: This is a full-time contract position based at the Site camp on a rotational schedule (back-to-back)