Program Officer (m/f)

Duties

• Liaise between Evidence, Communications and Programs Department to obtain data and information relevant for reports
• Assist in the preparation of project work plans, reports and presentations to donors and stakeholders
• Develop the annual activity report for our governmental partners (MISAU, MINEC, etc.)
• Support the development and use of program tools for implementation and supervision
• Establish and maintain an electronic database of Programs staff, roles and responsibilities, including field personnel
• Assist with Project communication activities, including publications
• Provide administrative support to the Programs team in the preparation of travel requests and justification
• Provide administrative support for project events, including workshops, meetings (monthly, quarterly and annual) and training events
• Provide logistical assistance including visas, transportation and accommodation bookings project consultants and visitors
• Manage the Department’s procurement plan and ensure needs are planned for and requested
• Ensure and follow up on requisitions for purchases of items and supplies through a tracking tool
• Coordinate with the Operations department the delivery of equipment, materials and supplies to be distributed to each project based on requisitions provided
• Maintain a proper inventory of project assets register, including numbering, recording and reporting

Requisites

• Bachelor’s degree in relevant field (Business Administration, Sociology, Psychology, etc.)
• At least 2 years of work experience as Project Officer
• Demonstrated experience in project and administrative support activities
• Fluency or strong working knowledge of oral and written Portuguese and English
• Good computer skills in common word processing (MS Word), spreadsheet (MS Excel)
• Familiar with MIS systems and processes (especially DHIS2) would be an asset
• Work experience with NGOs on Family Planning/Sexual Reproductive Health projects is preferred
• Ability to work effectively in team or partnership with a variety of audiences
• Excellent presentation and interpersonal communication skills

Notes

• Only shortlisted applicants will be contacted