Sub-Recipient & Monitoring Officer (m/f)

Description

• VillageReach transforms health care delivery to reach everyone. Our vision is a world where every person has the health care needed to thrive. Our programs focus building people-centered health systems that make sure health products and services are available when and where they are needed, with a focus on developing scalable, high-impact solutions. We are driven by a passion for collaboration and partnership, as we believe strongly that collective action is the only way to achieve sustainable change. Our work improves the lives of more than 35 million people in sub-Saharan Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique
• Contract Type: Regular; full time

Duties

• Evaluate each sub-recipient’s risk of noncompliance with Federal statues, regulations, and terms and conditions of the sub-award for purposes of determining the appropriate sub-recipient monitoring, based on criteria
• Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time. [Create a bulleted list that encompasses responsibilities that are both regular and occasional. Order the bullet points in order of importance. Use language that is free of jargon, cliché and corporate speech]
• Ensure sub-recipient monitoring procedures are compliant with federal and other applicable regulations and are consistent with sound business practices
• Monitor sub-recipient compliance with federal regulations and the requirements of their sub-recipient agreements through site visits, audits, and other mechanisms applicable to sub-recipient monitoring. Monitor progress made to achieve, goals, objectives and activities
• Recommend actions necessary to resolve issues/concerns
• Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete; review financial and programmatic reports
• Follow-up and ensure that the sub-recipient takes timely and appropriate action on all deficiencies pertaining to the Federal award through audits, on-site reviews, and other means
• Issue management decisions for audit findings pertaining to Federal awards provided to the sub-recipient
• Assessments and review of the sub-recipient’s independent audit
• Verify that the cost of goods, services, and property are eligible, in accordance with Federal regulations, and expenditures appear to be within the submitted
• Verify financial records to assure accounting records identify the source of funds and provide for accurate division of charges and cost as related to the sub-award agreement
• Verify that program income practice provides reasonable assurance income is correctly earned, recorded and used in accordance with the program requirements

Competencies

• The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role
• Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
• Collaboration & Effective Communication: Establishes and maintains effective relations with coworkers, partners & stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity & Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach
• Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach
• Solution Orientation & Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making

Requisites

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions Bachelor’s degree required
• Knowledge of USG foreign assistance rules and regulations
• Applicable experience in non-profit governance minimum 3 years, administration, grants management, audit and compliance
• Established cultural competency in partnering with racial, cultural and linguistically diverse groups
• Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment
• Advanced level English language skills

Notes

• Only shortlisted applicants will be contacted
• Supervisory Responsibilities: This position has no supervisory responsibilities
• Environment and Physical Demands: VillageReach has no private offices, employees work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences between our Seattle office and our Country Offices and location of other global staff, US based staffs are expected to be available for early morning meetings starting at 6am. In addition, our global HQ and Country office staffs are expected to be available for late afternoon/evening meetings up to 6pm
• Compensation: VillageReach has an established compensation structure that is based on the relevant market and internally transparent. We hire people into the established range based on one’s experience and education and considering internal equity. We do not inquire about salary history
• VillageReach is an Equal Employment Opportunity Employer committed to workforce diversity. We believe that diverse, equitably weighted perspectives foster an organizational capacity to create novel solutions that improve health in the most underserved and hard-to-reach areas. To align our values, innovations and impact, VillageReach is committed to recruiting and retaining a diverse global workforce