Administrative Assistant (m/f)

Duties

• Provides administrative support to Project Manager NTP
• Maintains calendar of appointments, reservations, meetings, conferences
• Manage communication internal and external events including recruitment fairs
• Meets and receives visitors
• Maintains and organizes department and project files
• Organizes and distributes departmental mail
• Screens, direct calls and maintains various forms of documentation
• Restocks and checks common office areas for supply needs
• Prepares a variety of reports including weekly/monthly department status updates, routine project progress, business development activities and expense reports
• On request attend to meetings and prepare minutes
• Completes routine data entry, formatting of documentation and correspondence
• Other tasks as assigned

Requisites

• Minimum of 3 years of relevant Administrative assistance Experience
• Oral and written proficiency of Portuguese and English language
• Computer literate with good mastering of Microsoft Office suite especially Word and PowerPoint
• Minimum Bachelor’s degree
• Business school training is a plus

Notes

• Only shortlisted applicants will be contacted