Procurement Administrative Associate (m/f)

Description

• Project: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Mozambique
• The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Mozambique
• The Procurement Administrative Associate will play an administrative role in the procurement of health commodities
• Supervision: The Procurement Administrative Associate will report directly to the Procurement Manager
• Working Conditions/Duration of Assignment: This is a long-term position for the life of the contract based in Maputo, Mozambique

Duties

• Inform the Ministry of Health and internal customers on commodity lead time
• Follow-up delivery dates of open Purchase Orders and update procurement tracker
• Update the internal customer of upcoming deliveries
• Send a pre-alert to the recipient laboratory
• Receive and verify the accuracy of proof of delivery as per Purchase Order description
• Prepare overview of the proof of delivery and share it with the lab team
• Assist the lab team with requests related to distributions
• Ensure that completed procurement files are properly filed in SharePoint and physical file based on the checklist
• Write and review letters and other documents
• Support the achievement of the overall project goals as required to ensure project performance.
• Process and fulfill orders within the procurement system ARTMIS
• Perform other tasks as directed by the procurement manager

Requisites

• The incumbent for this position should possess the following qualifications:
• Experience with administrative activities
• Proficiency in common computer packages (e.g. Word, Excel)
• Good interpersonal communication skills
• Ability to accomplish goals and meet deadlines
• Fluency in Portuguese and advanced English is required
• Proactive, responsible, keen of learning, and committed to teamwork

Notes

• Only shortlisted applicants will be contacted