Information Management Associate (m/f)

Description

• The United Nations High Commissioner for Refugees (UNHCR) is an international organization with the mandate to assist persons in need of international protection; asylum seekers; refugees; statelessness; and internally displaced persons. The UNHCR operation in Mozambique has its main office in Maputo, field office in Nampula and sub-office in Pemba. The working language in the UNHCR offices in Mozambique is English
• The Information Management Associate supports the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information
• The incumbent operationalizes data standards developed at the central level in field operations, compiles and explores data from all populations of concern. S/he supports the Programme Team and UNHCR’s implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems
• The Information Management Associate will work under the overall supervision of the UNHCR CCCM Coordination Officer, and will work closely with UNHCR partners in ensuring evidence-based data is collected, collated and analysed to support and facilitate service delivery to the IDPs in both camps and out of camp like setting. The incumbent will also provide technical support and on the job coaching to UNHCR and partner data collection teams where required. The Incumbent is also expected to support UNHCR technical sectors of shelter, NFI and livelihoods on IM needs as required. Hence a good grasp on information management, sounds understanding of IDP and refugee response to support the CCCM country strategy and UNHCR scale-up plans
• All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity

Duties

• Operationalize country-specific common data standards and promote them with partners, including UNHCR data standards and the IASC Common Operational Datasets
• Compile and aggregate information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data
• Collect, collate and process information and perform data quality and consistency control. - Produce summary statistics
• Support the coordination of data collection teams
• Support and leverage geographic data for map production and use in geographic information systems (GIS)
• Share UNHCR data with partner agencies and maintain Portal data and information in-line with agreed frequencies
• Participate in Needs Assessment processes, specifically in data collection, processing/collation and data exploration
• Liaise with partners and represent UNHCR in meetings related to the functions
• Make recommendations and provide advice on the technical information management requirements
• Perform other related duties as required

Requisites

Years of Experience/Degree Level

• For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

• Not applicable

Certificates and/or Licenses

• Information Technology
• Statistics
• Social Sciences
• HCR Operatnl Dta Mgmt Lrng Prg

Essential

• Experience with handling confidential data and demonstrated understanding of different data collection methodologies

Desirable

• Experience in web design and software development is an asset. Ability to formulate IM-related technical requirements and Operating Procedures
• IT-Microsoft Excel
• DM-ArcGIS (Geographic Information System)
• MS-Statistics Analysis (Functional Skills marked with an asterisk* are essential)
• 3 For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English

Competency requirements

• All jobs at UNHCR require six core competencies and may also require managerial competencies and/or crossfunctional competencies. The six core competencies are listed below

Core Competencies

• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation

Managerial Competencies

• Not Specified

Cross-Functional Competencies

• Analytical Thinking
• Innovation and Creativity
• Technological Awareness

Benefits

• A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Notes

• Only shortlisted applicants will be contacted

Eligibility

• Interested staff members should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.2). If you have questions regarding your eligibility, you may also contact the HR Unit
• In line with the RALS, the below category of candidates are eligible to apply for internally/externally advertised vacancies
• Group 1 candidates: Group 1 comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above. However, current GS staff members holding an indefinite or fixed-term appointment in the country of the vacancy who apply for a position two grades above the personal grade will be considered as Group 2 applicants
• Group 2 candidates: Group 2 comprises candidates from the below categories after completion of one cumulative or continuous year of service in the country of the vacancy
• Current locally recruited UNHCR staff members holding a temporary appointment up to a maximum of two grades above their current positions
• Former locally recruited UNHCR staff members who held an indefinite or fixed-term appointment (within 2 years of separation for males and 5 years for females) up to a maximum of two grades above the last position at UNHCR  
• National United Nations Volunteers currently working for UNHCR 
•  National UNOPS and individual contractors currently working for UNHCR 
• Current GS staff members holding an indefinite or fixed-term appointment applying to a position in the same category two grades above the staff member’s personal grade 
• Current UNHCR staff members in the International Professional category holding an indefinite or fixed-term appointment applying to a GS post 
• Current UNHCR staff members in the NPO category holding an indefinite or fixed-term appointment applying to a GS post
• Current locally recruited female staff members from other UN system Organizations holding the equivalent of an indefinite or fixed-term appointment up to a maximum of two grades above their current positions
• External candidates: External candidates are candidates who are not in Group 1 or Group 2. They must meet the essential minimum requirements of the position, candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country

Submission of Applications

• Please kindly note this is a Fast-track vacancy. In line with Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.2) timeframe for filling of vacancies should in principle be reduced by half at each stage to expedite the filling of vacancies under accelerated Fast Track procedures
•  Interested Group 1 and Group 2 applicants need to apply through MSRP – Self-Service – Recruiting Activities – Careers (please search by JO number or by Location). Please update your personal profiles with all required information in order to be able to apply. Please consult the attached documents for further guidance on how to update the personal profile
• Interested external applicants need to apply online and complete the mandatory motivation letter. For help with logging in to the MSRP External Portal, or with online applications, please contact the HR Unit well before the deadline to allow sufficient time for any technical problem to be resolved. External vacancies are posted on the external UNHCR website and applicants who do not have internal status must apply through the external UNHCR website. https://www.unhcr.org/careers.html – Careers – Career opportunities – Other Opportunities – Vacancies – sort by Location or search by Job Opening number
• Applications will be accepted only via the online portals. Please do not send application via email
• Not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees)
• The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application
• UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNHCR seeks to ensure that male and female employees are given equal career opportunities. All applications will be treated with the strictest confidentiality
• UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at inspector@unhcr.org or through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80
• UNHCR only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For any technical problems encountered during the online application, please send an email to the below email address titled “Online VA Query-your name and surname”. Human Resources Maputo mozma@unhcr.org