SHE Administrator (m/f)

Duties

• Ensure effective document management, data control and immediate availability of documentation and data to stakeholders
• Meet work outputs quantity and timeline standards as per the Business Requirements
• Coordinate SHE Performance meeting administration including preparation, agendas, minutes and distribution of documentation
• Accurate & innovative reporting, record -keeping and storing of relevant information and data
• Performance Measuring and monitoring by issue notification of submission or reports, submission reminders and assist in collating report inputs
• Ensure accidents, incidents, non-conformance and corrective and preventive actions are reported on SharePoint and ensure the communication of incident findings
• Ensure records and Record Management are implemented according to standards
• Manage internal and external audit schedule: Collection and storage of reports, ensure closeout of actions are tracked through proper follow-up
• Provide inputs, make recommendations, plan, organize and maintain work practices that are reflective of integrated and optimal office management and administrative systems (e.g. document and filing management, etc.)
• Develop and provide input into systems and processes that enable effective and efficient administrative operations applications, administrative support functions, etc.);
• Interface with internal and external stakeholders to coordinate travel, catering and stationery
• Implement and Manage the SHE Document Management System
• Manage the SHE SharePoint Site through management of users and user requirements, manage the storage of SHE Risk Documentation, transfer documents to SharePoint, alignment and integration with other SharePoint sites
• Development of documents based on applicable SHE policies, standards and procedures to support management system and in line with Group SHE
• Monitor and ensure that documents created are reviewed before expiring dates Assist the training department with organizing of SHE Training
• Ensure that sensitive information is handled in a confidential manner
• Demonstrate understanding of relevant company's governing structures and guidelines
• Manage training matrix for the SHE department
• Complete all tasks in a manner that demonstrates an understanding of financial planning and control principles
• Contribute to team targets in visible and measurable manner
• Proactively assist all members of the Operating Business/Strategic Business/Function team as and when required
• Support behavior-based safety programmes and interventions to address critical SHE behaviors at an operational level
• Support management to create a culture which embraces zero harm and sustainability, through embracing the company's and area-specific lifesaving behaviors
• Capacity to build and sustain positive internal and external stakeholder relationships (leaders; team members; external service providers; Corporate SHE; etc)

Requisites

• Proficient in Portuguese and English
• Bachelor’s degree in a relevant administration field or SHE (preferably Administration, Informatic, Mathematics or Economics) – Confirmed basic level and +5 years of experience in SHE Administration can be considered
• Certificates of SAMTRAC/NOSA/ or similar
• NEBOSH International HSE certificate in Occupational Safety Management is an advantage
• Knowledge or exposure to ISO 45001 and ISO 9001 is an advantage
• Valid driver’s license
• Minimum of 3 years’ experience in SHE Administration in industrial operations
• Knowledge in the following areas: occupational safety management systems, occupational safety auditing
• Working knowledge and or proficiency in the application of the relevant legislation and industry recommended best practices related to occupational safety management (e.g. OHS Act, OSHA)
• Conversant with usual business suites (Word, Excel, PowerPoint, Etc)
• Good communication and interpersonal skills
• Display strong assertiveness and listening skills
• Able to solve problems and make decisions by applying sound reasoning
• Persuades and influences multi-disciplinary professionals; building relationships and partnerships for win-win outcomes
• Builds teams and creates synergies through working across boundaries
• Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting
• Ability to coordinate, plan, organize, and manage tasks and resources to accomplish an objective
• Keen prioritization and time-management skills
• Ability to identify practical and sustainable solutions for resolving challenging or complex issues

Notes

• Only shortlisted applicants will be contacted