Common Services Coordinator (Property)

Description

• Salary: 34,624 USD per annum and benefits (as per Terms of Conditions of Employment for Locally-Engaged Staff in Mozambique)
• Contract Type: Indeterminate (Full-time)
• Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Mozambique
• Job Function: Administrative
• Classification: LE - A3
• Number of Vacancies: 1

Duties

• Under the supervision of the Common Services Officer (Property), the Common Services Coordinator (Property) provides coordination and administrative services mainly in support of property maintenance, contracting/procurement and material management
• The main responsibilities include developing a program for the maintenance, repair, upkeep and security of all crown-owned and leased properties
• Developing and maintaining working relations with appropriate suppliers and contractors
• Developing and implementing/executing property projects
• Liaising with owners of leased properties on maintenance and repair work
• Determining service requirements to meet the needs of the mission's properties
• Gathering data for the development of the property budget, and performs other duties

Requisites

• Education:
• Candidates will be required to provide proof of the completion of their education
• Bachelor’s degree from a recognized university OR diploma from a technical college OR A minimum of three (3) year’s relevant experience (within the past five (5) years) providing general business/office operations support and client service in combination with any business, operations, or logistics training/education
• Language:
• Advanced level of English (oral and written)
• Advanced level of Portuguese (oral and written)
• Experience:
• Minimum of two (2) year’s relevant experience (within the past five (5) years) providing general operations support and client service (liaising with internal and external clients) in an office environment
• Experience prioritizing a varying workload of client demands and taking actions such as triaging requests, assigning tasks, scheduling meetings/service visits, and tracking task completion
• Experience in procurement, project management, or consumables stock management
• Knowledge:
• Knowledge of budget tracking and/or reporting
• Knowledge of Office Suite (Outlook, Excel, Word)
• Knowledge of petty cash management
• Competencies:
• Problem solving, analytical skills (thinking things through)
• Professional integrity
• Client focus
• Teamwork
• Effective communication (oral and written)
• Attention to details
• Action oriented/demonstrate initiative
• Abilities:
• Ability to prioritize and multi-task
• Asset Qualifications:
• Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications
• Degree in engineering
• Experience working with a diplomatic mission or international organization
• Experience carrying out research, including collection, verification, analysis, and management of information for a range of subjects
• Knowledge of SAP
• Intermediate level of French

Notes

• Only shortlisted applicants will be contacted
• Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience
• Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications
• Language will be assessed further during the process