Supply and Delivery Advisor

Description

• PROJECT: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Mozambique
• Background: The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Mozambique
• The Supply and Delivery Advisor will work with CMAM and CA to facilitate the import clearance for health commodities

Duties

• Collect incoming shipment documentation from vendors and donors; verify completeness and accuracy of documents
• Communicating effectively with suppliers and colleagues in the various offices located abroad to ensure the timely pick-up and delivery of shipments
• Responsible for the timely arrival of shipments and delivery to warehouses
• Collecting shipping documents from suppliers and 3PLs, analyzing and verifying their completeness
• Analyzing the completeness and accuracy of the documents before starting the process of importing medicines and medical articles to get the BIEF and or letter of belonging
• Monitoring shipments
• Checking proofs of delivery (PODs) and verifying that they are in line with orders
• Creating receipt notes in the order management system
• Ensuring that all shipping documents are filed
• Developing and maintaining a flowchart of the import and customs clearance process
• Coordinating the collection of samples for Quality Control
• Issue and manage the pre-alerts for Global Supply Chain and Field Office procurements
• Producing various reports for decision-making
• Monitoring and ensuring compliance with KPIs
• Act as an expert on INCOTERMS 2020 to ensure their proper use by the procurement team and suppliers
• Perform other tasks as directed by the Director of Procurement
• Maintain a good knowledge and understanding of all office rules and procedures as outlined in the field office policy manual
• Support the achievement of the overall project goals as required to ensure project performance

Requisites

• Higher education degree in logistics/import or equivalent
• At least two years coordinating customs clearances with the Ministry of Health
• Knowledge of the technical customs procedures in force in Mozambique
• Comprehensive understanding of customs clearance processes required
• Proficiency in Microsoft Office, ARTMIS, and Ivalua procurement tools
• Experience working on USAID or donor-funded projects required
• Experience working with the Central Medical Store and the Supply Center of the MoH in the import area
• Attention to detail and ability to analyze data quickly
• Ability to work independently and meet targets within deadlines
• Fluency in Portuguese and advanced English is required

Notes

• Only shortlisted applicants will be contacted
• Supervision: The Supply and Delivery Advisor will report directly to the Director of Procurement