Emergency Program Manager

Description

• In close collaboration with the Deputy Country Director (DCD) for Programs / Field Coordinator and Consortium Coordinator, the Emergency Program Manager (EPM) for the Rapid Response Mechanism (RRM) program plays a crucial role in ensuring timely and effective humanitarian responses to crises affecting vulnerable populations. The EPM is responsible for designing, implementing, and monitoring emergency interventions in alignment with Solidarités International’s strategic objectives and donor requirements. This includes overseeing rapid assessments, coordinating multi-sectoral responses, managing teams, and ensuring compliance with operational standards. The position requires strong coordination with local authorities, partners, and donors to facilitate efficient and impactful emergency assistance. By ensuring the quality and relevance of emergency interventions, the EPM contributes to strengthening the mission’s capacity to respond to shocks, mitigate humanitarian impacts, and support affected communities in restoring basic needs and dignity
• The EPM is responsible for implementing and achieving the objectives defined in the operation proposals
• (S)he is responsible for overseeing operational teams assigned to the program
• (S)he guarantees good performance, and the quality of the program(s) implemented, and, where appropriate, proposes adjustments or developments to ensure relevance

Duties

Implementation and operational monitoring

• Plan and oversee the implementation of RRM program that (s)he is responsible for, both on-time and within the set technical specifications
• Plan the RRM activities with the support Departments (administrative, logistics), according to objectives of the project(s)
• Propose and develop indicators for monitoring program activities and context
• Use management, activity, results, and context monitoring tools Respect SI procedures
• Provide support and advice to the logistics base for the purchase of materials specific to RRM activities
• Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations
• Propose adjustments to programs if necessary
• Ensure the achievement of results of the programs (s)he is responsible for
• Anticipate the difficulties associated with conducting RRM activities and help solve problems related to RRM program
• Propose program changes according to the changing environment and indicators
• In collaboration with the administrative service, contribute to the development of program budgets, budget follow up and proposal budgets for the program parts
• Develop the state of needs and the treasury requests with activity managers
• Report the state of decentralized inventory to the logistics department (“field” inventory)

Capitalization

• Write the capitalization documents in accordance with SI tools
• Prepare handover reports before the end of his/her employment contract and forward them to concerned parties in the mission and at headquarters
• Ensure diffusion of SI technical documentation

HRM

• Participate in validating recruitment for the national RRM technical staff
• With the administrative department, define the prerequisites for the RRM vacant positions and, if necessary, adapt the referent job profile.
• Welcome and brief new employees or volunteers working under his/her responsibility
• Implement training related to operational requirements and the identified training needs
• Manage and support the team under his/her responsibility
• Conduct workshops and regular or ad hoc meetings
• Evaluate the performances of his/her team members
• Identify potential changes in members of his/her team(s) and provide feedback to the line Manager / HR Coordinator
• Make sure his/her team(s) follow the safety rules

Reporting / communications / representation

• Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safety
• Write reports and annexes concerning his/her activity(ies) for donor reports and/or amendment
• Ensure compliance with reporting deadlines and guidelines
• Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the Grant Coordinator and Deputy Country Director for Programs
• Assure Solidarités International’s representation in the meetings or forums concerning the program in his/her place of employment…activity
• Represent SI on request and/or delegation
• Respond to the requirements of the mission concerning specific needs
• Write the administrative documents to be signed (MOU, handover…) jointly with governmental authorities, communities or partners related to the RRM program
• Under the hierarchical authority of: Deputy Country Director for Programs/Field CoordinatorFunctional Manager: Desk Security Advisor (HQ)
• Hierarchical authority over: RRM team (5 national staff)
• Under the functional authority of: WASH Coordinator and Consortium

Requisites

• Minimum Bachelor’s degree in project management, humanitarian aid, development, geopolitics or any relevant field
• At least 3 years of experience working within humanitarian environments, in a similar position/ context
• Demonstrable understanding of humanitarian safety and access practices & principles and their application
• Excellent analytical skills
• Ability to transfer technical knowledge and skills to others
• Good relationship-building, negotiation and interpersonal skills and the ability to effectively represent SI at forums and with external stakeholders
• English (mandatory)
• Portuguese (mandatory)
• Local languages (Desirable)

Notes

• Only shortlisted applicants will be contacted
• Please quote “Emergency Program Manager” on the subject line of your email. Please send your application, including a resume, cover letter, copies of diplomas, and work certificates
• Solidarités International (SI) first intervened in 2019 in response to Cyclone Idai. Due to the crisis in Cabo Delgado, SI conducted an assessment in Mueda in May 2021 and by July 2021 had begun implementing life-saving activities in Mueda. SI has progressively extended its activities implementing activitiess in whole Cabo Delgado province especially in Mueda, Nangade, Muidumbe, Palma, Mocimboa da Praia districts
• In 2024, SI Mozambique focuses into integrated, multisectoral programming including Rapid Response Mechanism, WASH, Food Security Livelihoods, Non- Food Items, and counts on 150 staffs and a budget of 10M euros thanks to the financial support of BHA, ECHO, SDC, CDCS, UNICEF, AERMC
• SI has three (3) bases in Mozambique -One (1) coordination base in Pemba and two (2) operational bases in Mueda and Mocimboa da Praia
• Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH
• Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process