The International School of Pemba is recruiting a Administrative Assistant to be based in Pemba.
Duties
Administrative support
- Responsible for upkeep of school diary
- Support and work closely with the school Administrator and Principal
- Provide admin support for teachers
- Prepare documentation for the Administrator, ISP Association, ISP Board and Principal as required
- Compile and distribute correspondence to ISP parents and Members
Record keeping
- Register new learners
- Create, maintain and update confidential records of staff
- Create, maintain and update confidential records of students
- Contact parents in cases of student absence
- Maintain parent contact lists and school email accounts
- Attend meetings and keep notes to produce minutes, as appropriate
Curriculum support
- Collate and produce curriculum documents in collaboration with the Principal
- Manage and control the procurement process
- Working with other agencies
- Visiting other agencies’ offices in Pemba with school documents and on school-related business
Requisites
- Fluent English and Portuguese speaker – ability to communicate clearly and sympathetically with clients
- Ability to write clearly in both languages – familiar with Word and Gmail
- Numeracy skills – familiar with Excel
- We need a person who is Organized, Flexible, Innovative, Cooperative and collaborative
- This job will require the person to travel within Pemba to visit various offices, shops, etc
Notes
- This is a full-time job from 07:00 – 15:00 Monday to Friday during term time and at other times by arrangement
- Only short listed applicants will be contacted
- Kindly reference the source of this job post: emprego.co.mz
How to Apply
1. Documentation
- Cover Letter
- Curriculum Vitae
- References
2. Application