Administrative Assistant

Description

• Provides high-level administrative support to a department or executive. Responsibilities include managing schedules and calendars, coordinating meetings and conferences, handling correspondence, maintaining records and filing systems, answering and directing phone calls, and ordering office supplies. May also assist with special projects involving data collection, analysis, reporting, and presentation preparation
• This role requires exceptional multitasking and prioritization skills, along with a high degree of professionalism, discretion, and attention to detail. The ideal candidate is self-motivated, proactive, and capable of working independently with minimal supervision

Duties

• Provide comprehensive administrative support to ensure efficient office operations
• Manage calendars, schedule appointments, and coordinate meetings
• Prepare, format, and edit documents, reports, and presentations
• Maintain organized filing systems (both physical and digital)
• Respond to emails and phone inquiries in a timely and professional manner
• Support planning and execution of departmental events and activities
• Monitor and replenish office supplies as needed
• Assist in compiling, analyzing, and presenting data for decision-making purposes
• Ensure confidentiality and proper handling of sensitive information

Requisites

• Proven experience in an administrative or executive assistant role
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with email and scheduling systems (e.g., Outlook Calendar)
• Customer service-oriented with a proactive and flexible attitude
• Ability to work independently and handle multiple tasks under tight deadlines

Notes

• Only shortlisted applicants will be contacted