Administrative Assistant (m/f)

Duties

• Prepare and ensure distribution of administrative correspondence
• Receive accounting documents and classify them in accordance with the procedure set out
• Transmit invoices to Finance for authorization for payment
• Check invoices after approval by the internal departments of the company
• Check expense reports and requests for advance payment
• Enter bank transactions into the blotters and assist in the bank account reconciliations
• Manage the petty cash and enter cash documents into the cash blotters
• Perform cash book balances under the supervision of the Administration and Financial Manager
• Scan accounting documents (Invoices – Requests for Advance Payments – Purchase Orders – Delivery Notes, Expense Reports, Orders, Checks, Cash Payments, Advance Payments, Transfer Orders, etc.) and send them to the Accounting Office in accordance with the conditions set out
• File and optimize the social security and tax returns
• Conduct month-end inventories (Stock, capital assets)
• Participate in the preparation of financial reports, dashboards, and monthly reviews related to the activities of the company in order to submit them to the management & Financial Controllers and CFO

Requisites

• Bachelor degree in Administration, Management or related area
• 3 years of experience in similar roles
• Solid knowledge of Microsoft Office, in particular EXCEL
• Solid writing skills

Notes

• Only shortlisted applicants will be contacted