Administrative Assistant (m/f)

Description

• “Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day”

Duties

• Provides administrative support to Project Manager NTP
• Maintains calendar of appointments, reservations, meetings, conferences
• Manage communication internal and external events including recruitment fairs
• Meets and receives visitors
• Maintains and organizes department and project files
• Organizes and distributes departmental mail
• Screens and directs calls, and maintains various forms of documentation
• Restocks and checks common office areas for supply needs
• Prepares a variety of reports including weekly/monthly department status updates, routine project progress, business development activities and expense reports
• On request attend to meetings and prepare minutes
• Completes routine data entry, formatting of documentation and correspondence
• Other tasks as assigned

Requisites

• Minimum of 3 years of relevant Administrative assistance Experience
• Strong interpersonal and communication skills
• Portuguese and English proficiency
• Good mastering of Microsoft suite especially Word and PowerPoint
• Minimum Bachelor degree
• Business school training a plus
• Computer literate - Microsoft office

Notes

• Only short listed applicants will be contacted