Administrative Assistant

Capital Outsourcing is recruiting a Administrative Assistant, to be based in Maputo.

Duties

• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Prepare and send outgoing faxes, mail, and courier parcels
• Purchase, receive and store the office supplies ensuring that basic supplies are always available
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to management and other staff
• Make travel, meeting and other arrangements for staff
• Coordinate the maintenance of office equipment
• Assist with financial management
• Use computer software to prepare invoices and financial statements
• Code and file financial material according to established records management procedures
• Process accounts payable ensuring timeliness and accuracy of information
• Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
• Prepare accurate bank reconciliations and deposits
• Administer petty cash according to established procedures
• Assist with financial reports as required

Requisites

• Secondary education or equivalent
• At least 3 years of progressively responsible secretarial or administrative experience needed, preferably in a bilingual setting
• Level IV English (Fluent English)-(speaking /reading/written), Level IV Portuguese (fluent Portuguese) – speaking/reading/written is required
• Strong knowledge of Microsoft Office (Outlook, Word, Excel) and comfort with working with databases
• Excellent communication skills
• Be able to work under pressure
• Be able to multi-task
• Great attention to detail
• Curriculum Vitae in word format with references

Notes

• Only short listed applicants will be contacted
• Kindly reference the source of this job post: emprego.co.mz