Business Support-Finance/Administration/Human Resources-SC5

Duties

• Contribute to the overall coordination and implementation of WFP programmes in the Province
• Compile monthly reports and ensure the data collection on enrolment, attendance, retention and pass rates of the programme as required
• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
• Be accountable as Petty Cash holder
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work
• Take responsibility for data integrity to facilitate the availability of accurate information in corporate systems
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards
• Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff
• Be accountable for payments, petty cash management and financial reporting, jointly with the Head of Sub Office
• Ensure that stock management of food and non-food items follow the recommended procedures (reception, registry and handling)
• Perform other related duties as required

Requisites

• Completion of secondary school education
• Fluency in Portuguese language is essential
• Good working knowledge of English (oral and written) is an asset
• Knowledge and experience of the WFP or UN agencies and public sector especially on socio-economic development activities
• Ability to communicate clearly both orally and in writing
• Ability to work in a team, and establish an effective working relation with a person of different national and cultural backgrounds
• Knowledge of spreadsheet software, such as Excel is an asset
• Experience in Financial and Administrative systems, preferably relevant to specific area of development activities
• Demonstrated capacity/hands-on experience in capacity building of field staff is desirable
• Willingness to work either at provincial, district and school level is desirable

Notes

• Only shortlisted applicants will be contacted