Document Controller

Duties

• Having to liaise actively with Project Management, related Package and Line Managers, other Document Controllers and Contractors for the performance of his duties, the document controller will be answering to the Document Controller Manager. The main activities of the function include being responsible for performing document control duties at the assigned location
• Performing this work in accordance with corporate, company and project rules, guidelines and procedures; ensure effective application of the project document control processes, procedures, standards and tools
• Deliver efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution
• Responsible for the integrity and completeness of the project information in the electronic document management system (EDMS). Interfaces with contractor document control team and assures delivery of project documentation that meets the project standards
• Ensure documentation and attributes compliance with the project information delivery requirements specification, specific operations business needs and project schedule; support activities associated with the information handover to operations (or other specified post project recipients)
• Utilizes and contributes to the project lessons learned in accordance with company best practices
• Respond to the project team information and document queries and status requests
• Build a strong working relationship with the internal project discipline/department team members as well as contractor document controllers
• Assure integrity and accuracy of the company and contractor master document registers
• Accountable for the maintenance of the document distribution matrix(s)
• Interface with the head office document Management manager, document controllers in other project locations, and EDMS administrator EDMS issues raised by the project team members
• Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the company ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within the said area of responsibility
• Participate in project digitalization to promote efficiencies, synergies, and simplification and provide the necessary checks, approval functions for invoices submitted, in accordance with contracts, project & company procedures, other requirements and DoA

Requisites

• Minimum of High School Diploma is required
• Bachelor's degree in Engineering, Business Administration, or related field will be preferencial
• Minimum of 5 years of experience as a Document Controller or similar role, in a major oil or gas project
• Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience)
• Experience working with: Electronic Document Management Systems, MS Office applications, Adobe Acrobat and Scanning Software
• Fluency in English is required, French and Portuguese language skills will help with the performance
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work effectively in a team and independently
• Good communication and interpersonal skills
• Ability to handle confidential information with discretion

Benefits

• The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development

Notes

• Only shortlisted applicants will be contacted
• The opportunity to join a solid and recognized company worldwide