Executive Assistant (m/f)

Duties

• Handle administrative requests and queries from senior managers
• Attend meetings, take minutes and distributes final copy
• Orders office supplies and ensures all office equipment is in working order
• Do purchase orders for the company and procurement
• Manage all the organizational consumables and non-consumables for the senior managers
• Prepare confidential and general correspondence, registering incoming and outgoing mail, controlling, sorting, assigning and protocolling correspondence both in physical and electronic format
• Maintain digital and physical copies of standard documents
• Receiving reports from various sectors
• Managing managers' personal agenda, collecting signatures, scheduling and cancelling appointments setting up phone calls
• Organizing events and trips, researching the location
• Receiving, selecting, sorting, forwarding and filing documents
• Perform other tasks of the same nature and level of complexity associated with the organizational environment

Requisites

• Bachelor's degree in Secretariat, Administration or equivalent
• Minimum age 35 years
• Experience with administrative activities
• Proficiency in common computer packages (e.g. Word, Excel)
• Good interpersonal communication skills
• Ability to accomplish goals and meet deadlines
• Fluency in Portuguese and advanced English is required
• Proactive, responsible and keen of learning
• Ability to run an office and manage a team

Notes

• Only shortlisted applicants will be contacted