US Embassy is recruiting a Executive Assistant, to be based in Maputo, Mozambique.
Duties
- Ensure and verify that VIDA/Volunteer database is up-to-date; includes inputting data and making sure other staff input data correctly (Whereabouts, vacation, etc.)
- Ensure and verify that PCV programming files are complete and up-to-date – both electronic on Office Share and paper in PCV files
- Maintain a site visit tracker to track all site visits to PCVs from all units; be able to provide analytical information on site visits
- Maintain, update, and coordinate the guest lists for events such as July 4 and Swearing-In
- Assist Programming with tasks in peak periods, such as photocopying for IST events or photocopying and assembling site assignment packets
- Coordinate the COS process and the ET process that involves multiple units – Admin, Medical, Programming, regional staff, and CD
- Assist with end-of-service documents for PCVs such as Description of Service (DOS) and other documents
- Draft correspondence to host country partners and to Peace Corps Volunteers as required
- Maintains the CD calendar as necessary
- Updates the Peace Corps Mozambique Volunteer Handbook as directed
- Periodically disseminate the Master Calendar and remind staff of deadlines
- Serve as back-up for Receptionist
- Serve as staff liaison with PCVLs on uploading items to website and Facebook
- Perform special tasks and assignments, e.g. maintaining a ready selection of photos for reports and brochures
- Other general tasks: take minutes of meetings and share with staff; help with labels and filing for CD, DD, and DPT
Requisites
- Secondary school diploma (some university education or Bachelor’s degree preferred)
- 5-7 years relevant work experience
- Fluency in Portuguese and English. (Minimum level 3 in English)
- Strong writing skills, organizational skills, and customer service skills
- Strong computer skills and high comfort level with office technology
- Ability to travel when required, including occasional overnight travel to northern and central Mozambique
- Experience working in multi-cultural environments and prior experience working in an American organization is a plus
- Mozambican residency and work permit
- Ability to successfully pass a security clearance through the U.S. Embassy
Notes
- Only short listed applicants will be contacted
How to Apply
1. Documentation
- Cover Letter
- Curriculum Vitae
2. Application