International Youth Foundation is recruiting a Finance & Administration Manager, to be based Maputo.
Description
- The primary responsibility of this position will be financial and operational leadership and oversight for the IYF Mozambique office. This position shall be responsible for the administrative and financial management, accountability requirements, and human resources management of the office
- In addition, this position will oversee sub-grantee financial management, compliance and reporting
- The Manager will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to IYF-USA, local NGOs, other implementing partners and implementing units The Finance and Administration Manager will be based in the Maputo, Mozambique office.
- The ideal candidate will be a person with a commitment to international development, youth programs and values-driven work environment, with a thorough understanding of accounting, finance, taxes, and payroll in Mozambique
Duties
Accounting/Finance
- Responsible for all aspects of Mozambique office financial management and accounting
- Ensures compliance and consistency with IYF policies and procedures, as well as compliance with the terms and conditions of any donor agreements governing the work in the office
- Records and accounts for daily transactions, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions
- Ensures sound cash management of local bank accounts and maintains petty cash fund
- Processes cash disbursements in accordance with financial management policies and established approval levels
- Processes payroll, remits tax and other government contributions and reports to local agencies
- Responsible for full accounts payable function from procurement through payment of invoices
- Process employee expense reimbursements
- Ensures timely payment to all IYF payees and maintains sufficient and complete payee files
- Prepares monthly financial reports for IYF Baltimore and internal management reports for the Country Director containing budget to actual expenditure information
- Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc
- Responsible for procurement activities in accordance with IYF procurement policy
- Prepares and submits reports and filings in compliance with local government laws
- Provide assistance to program staff in office and project budget preparation
Grants/Compliance Management
- Oversees sub-grantee financial management and monitoring, reviews budgets and financial reports, identifies technical assistance and capacity building needs, and implements appropriate compliance controls in response to risks
Office Operations/Administration
- Manages all matters related to the operations and administration of the office
- Ensures registration requirements are kept current at all times and files statutory returns and renewals
- Manages office lease to make sure it is current and amendments are processed as required
- Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc
- Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups)
- Maintains office files
- Operate office equipment, such as photocopy machine and scanner
- Identify any problems and challenges that may arise and suggest solutions accordingly
- Carries out any other tasks as assigned
Supervisor
- Technical supervision and oversight of finance, accounting and administration duties will be provided by the Director, International Finance & Administration at IYF-USA. Daily oversight will be provided by senior leadership at the IYF-Mozambique office
Requisites
- Minimum of a bachelor’s degree in Accounting and 10 years of relevant work experience
- Minimum of 5 years’ experience working in a Country Finance Manager role on accounting/financial management of development programs with non-profits
- 3-5 years’ experience providing administrative support to an international organization, including dealing with good procurement, contracts management, and HR related matters
- Knowledge of QuickBooks multi-currency accounting software (field-based accounting)
- Experience with computerized accounting and strong organizational and leadership skills
- Strong analytical ability and attention to details
- Excellent oral and written English fluency required. Proficiency in Portuguese language required
- Excellent communication, listening and interpersonal skills with ability to understand sensitivities in dealing with wide variety of people from many countries and cultures
- Ability to manage projects, deadlines, and priorities in high pressure environment
- Commitment to international development and values-driven work environment
Notes
- Only short listed applicants will be contacted
How to Apply
1. Documentation
2. Application
- Send your Documentation via email to jobs@iyfnet.org with the Subject line “Finance & Administration Manager”