Finance and Administration Advisor (m/f)

Description

• General Summary and Background: The purpose of the Global Health Supply Chain (GHSC) – Procurement and Supply Management (PSM) project is to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain
• At the country level, PSM supports country strategies and priorities that fall under the following three project objectives:
• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global Collaboration to Improve Long-Term Availability of Health Commodities
• Supervision: The Finance and Administration Advisor will report to Finance and Administration Manager

Duties

• Review payments to ensure that all supporting documentation and approvals are accurate
• Review copies of all receipts for all expenses
• Facilitate provision of information and documentation during audits
• Review expense reports
• Enter all accounting transactions into the accounting software (Abacus)
• Review procurement transactions to ensure that all supporting documentation and approvals are accurate
• Ensure the maintenance of proper accounting documentation
• Oversee processing of payroll each month and prepare salary receipt/payroll forms, as well as the Provident
• Fund withholdings and employer contributions
• Liaise with income tax authority and remit employee withholdings on a monthly basis
• Review coding sheets when not serving as the producer of coding sheets
• Support the Finance and Administration Manager in subcontractor management by reviewing and monitoring monthly subcontractor invoices
• Ensure accuracy and compliance with VAT reporting requirements
• Ensure all transactions are in compliance with USAID rules and regulations
• Perform other duties as assigned by the Finance and Administration Manager to achieve the Project’s goals and objectives

Requisites

• A degree in Accounting, Business or Commerce
• Strong knowledge and understanding of USAID regulations
• A minimum of 5 years of experience in accounting and administration
• Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft
• Office (including Word, Excel, and PowerPoint) and Abacus or QuickBooks is necessary
• Professional proficiency in English and Portuguese

Notes

• Only shortlisted applicants will be contacted