The United Nations World Food Programme (WFP) in Mozambique wishes to recruit qualified and experienced Mozambican nationals for the role of Finance Assistant (Cashier), to be based in Maputo.
Duties
Under the direct supervision of the National Finance Officer and overall supervision of Head of Finance, the incumbent will perform the following duties:
- Acts as the Petty cash custodian
- Reviews all cash requests before giving petty cash to ensure appropriate approval
- Accounts for all petty cash expenditures and maintains petty cash on an imprest system making follow up for any expenditure not accounted for within 48 hours
- Writes cheques, transfer letters and confirms all details from the financial system (WINGS) match to documents before writing out cheques and transfer letters
- Input payments in the Electronic Payment System (EPS), ensuring that the beneficiary details on the Pre-format match with the WINGS information on the payment advice
- Ensure all payments keyed on ZBA (Zero Balance Account) are duly authorized
- Send out Payment advice
- Update the Invoice Tracking Register to indicate payment details against the respective invoices
- Ensure SAFE contents are recorded and updated promptly and ensure all cash, current cheque books and cash equivalents are locked in the safe at the end of each business day
- Maintain daily contact with the bank to ensure that all payments made in Imprest Accounts are confirmed before the disbursement from the bank and all pending issues are resolved on time
- Input data related to petty cash expenditures in WINGS Petty Cash Journal
- Park JVs for all banking and deposits to WFP sub Imprest bank account of the Country Office
- Perform any other duties as may be assigned from time to time
Requisites
Education
- A 3-year post secondary school diploma in administration, management, accounting or finance
- University degree in Accounting, Finance, Business or Public Administration, Management or related fields would be an asset
Experience
- At least 1 years of professional experience in Accounting, Administration, Management, audit or closely related fields
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of database packages are required
- Working experience in web based ERP financial systems (i.e. SAP, PeopleSoft, Oracle, etc) would be an added value
- Knowledge of IPSAS is desirable
Essential skills
- Organizational skills and ability to work with minimum supervision and have sound judgment
- Excellent communications skills, including good drafting ability in both English and Portuguese
- Ability to maintain effective work relationships with clients and staff within the office and service providers
Language
- Fluency in English and Portuguese is required
Notes
- WFP regrets its inability to respond individually to each applicant. Only shortlisted and recommended candidates will be contacted
- WFP will not return submitted documents. Applicants are therefore advised to submit only copies of requested documents
How to Apply
1. Documentation
- Letter of application
- Detailed and updated CV
- Copies of university or college certificates
- Copy of the identification card
- Three references with their names, title and contact details (physical address, email address and cell number)
2. Application
- Submit your Documentation in a sealed envelope marked "Confidential" with the Vacancy Number "08/2014" to the following address: WFP Representative and Country Director - World Food Programme - 1302, Zimbabwe Avenue - Maputo