Head of Finance and Support (m/f)

Duties

Provides strategic direction and expert business advice to Country Management Team 40%

• Acts as a business partner to Country Management Team and ensures all Finance and Business support processes are compliant with Oxfam policy, local laws & regulations
• Participates and contribute to country strategic planning processes
• Ensures financial and operations management and risk implications are considered in all business support functions
• Leads the annual budget process for the Country

Manages the Finance & Support Team 30%

• Manages performance, directs and coaches Accountants, Compliance Officer, Logistic Officer and Office manager
• Ensures all staff under line management demonstrate good human resource practice and comply with Oxfam policies and procedures
• Acts as functional manager to Finance Officers, Funding Officer and Admin Officers and ensures that the Finance functional continuously improves
• Provide input to line managers on performance of positions in the functional management responsibility
• Manages the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, and working with HR on issues such as recruitment, development , disciplinary matters, etc.
• Manages and oversee the logistics function by ensuring compliance to Oxfam global procurement guidelines and procedures and ensures all appropriate operational procedures are in place and followed
• Ensures that the Business support teams delivers a proactive solutions based approach for resolving issues that supports the country program implementation

Ensure compliance with local laws & Global Oxfam policies and procedures 20%

• Ensures compliance with local laws in finance, tax and related areas and shares best practices to achieve
• Leads the implementation of the Oxfam Finance strategy and ensures effective financial management, asset management and financial accountability within the Country
• Monitors that all aspects of finance procedures in-country are in line within Oxfam standards and reports to CD on gaps and risks
• Support the provision of quality business support in Office Support, Logistics
• Develops customer service attitude within the finance team and a focus on integrated teamwork
• Proactively address the interface between procurement & logistics and finance in-country to ensure efficiency and accountability
• Focal point for both internal and external audits, and special project audits
• Signatory to country bank accounts
• Ensures relevant risks are appropriately identified, recorded and managed in a consistent and planned fashion in accordance with Oxfam’s practice and standards

Provide business support and advice to the Program Management team 10%

• Provides input on business support in proposal development, and coordinate and align business support with program plans
• In cooperation with Program management: identify and propose risk mitigation measure related to finance management by local partners
• Ensure specific development of the business support to respond to donors requirements
• Lead on the periodically monitoring of program spending and performance of the Field Offices and revise budgets where needed
• Ensures budgets are recorded in the management information systems
• In cooperation with the Country Director, prepare the field office input for the Balance Score Card (BSC)

Requisites

• Leadership qualities and people management expertise to provide direction and effective support
• Strong organizational skills to organize the Business support function and has the ability to reduce cost for the organization
• Ability to work to deadlines and manage time well
• Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make decisions
• Drive to achieve change/results in a challenging environment
• Strong self-awareness including excellent interpersonal skills and diplomacy, tact, being able to work effectively with others, cultural sensitivity and respect for confidentiality
• Excellent communication skills - including fluency in written and spoken English and Portuguese
• Excellent Computer skills – Finance software, Word, Excel, databases and email
• Degree in Finance, Administration, Accounting or equivalent and/or MBA and/or relevant professional qualification
• International accounting standards and Local tax laws
• An understanding of Mozambique’s culture and socio-political context
• Awareness of the bigger picture of OXFAM and its application to the work of the department/function
• High level ability in the application of strategic financial, IT and logistics management, and experience in maximizing resource utilization
• A minimum of 5 years Business management expertise and experience in the NGO sector
• Significant people management experience in large or complex organizations, including logistics and administration
• Demonstrated experience in driving continuous improvement of business processes and systems to achieve effectiveness and cost efficiencies
• Excellent proven line management of a team and leadership skills
• Substantial experience of the NGO sector
• Experience of budget development
• Experience of matrix management of staff
• Ability to work in a complex environment
• Expertise in the use of modern technologies
• Expertise in training and development of staff

Notes

• Only shortlisted applicants will be contacted