HR Assistant – SC 5 (m/f)

Duties

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients
• Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties
• Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs
• Provide administrative support in various HR activities in the areas of work allocated by the professional officer including onboarding of new staff members in compliance with relevant processes and procedures
• Maintain confidential personnel records, HR databases, and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
• Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data
• Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis

Requisites

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable
• Knowledge of general HR administrative work practices and methods gained through relevant technical training and experience
• Good communication skills and the basic understanding of HR principles and their application in order to respond to and resolve general HR queries
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high quality support service
• Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s)
• Ability to monitor and record personnel files and documentation in an organized manner and in line with compliance standards
• General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility
• General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different

Notes

• Only shortlisted applicants will be contacted
• Female applicants and qualified applicants from developing countries are especially encouraged to apply

How to Apply

• Apply online: goo.gl/4mt5et