HR Officer

Duties

• Lead the recruitment of various positions including: preparing and publishing vacancy announcements, short listing candidates, organizing interviews and being responsible for documenting the process creation of the recruitment file; the focus is on ensuring a transparent and fair recruitment process
• Coordinate national employment and service contracts and ensure that they comply with JIA rules and Mozambican Labor Law
• Maintain a clear record of staff leave days/absences, benefits (per diem), overtimes, etc. by closely coordinating with finance and program departments, as well as prepare and implement payroll
• Maintain personnel files and ensure that they are complete and auditable
• Introduce new staff members to the JIA procedures, regulations and SOPs
• Maintain an open communication channel with staff on JIA rules and regulations, staff satisfaction and provide feedback to the  Senior Management  Assist in staff appraisals, and develop inner-organizational career plans
• Prepare and implement national staff policies
• Follow up on Mozambican legislation concerning labor law, staff compensation and benefits as well as Mozambican accounting rules, and identify needs for internal readjustments
• Liaison with Mozambican governmental bodies and NGO community in Mozambique on HR issues
• Responsible for setup, maintenance and update of payroll for all National Staff as well people on service contracts
• Maintain the assignment of International Staff and support budgeting for new projects
• Responsible for training of HR Assistants
• Coordinate and follow-up on visa and work-permits for all expat staff
• Report immediately if any irregularity or signs of irregularities occur (fraud, corruption, etc.)
• Assist in preparation of internal and external audits
• Assist in preparation of donor reports
• Prevent and report any financial and operational loss
• Assist in all administration requirements for Pemba Office
• Ensure safekeeping and storage of all administration documents
• Administration and safekeeping of all office supplies
• Any other duties assigned by the Head of Mission

Requisites

• At least 3 years of experience in HR & administration
• Previous working experience in the field of humanitarian aid/development cooperation is a strong asset
• Experience and knowledge of compliance requirements working with institutional donors
• Strong organizational, planning and analytical skills
• Knowledge of HR guidelines of donor organizations (such as USAID, ECHO, GFFO, BMZ or similar)
• Expertise in Mozambican Labor Law and Social Security Regulations
• Strong control of Microsoft Word, Excel and Accounting software
• Fluency in Portuguese with excellent verbal and written communication skills
• Fluency in English will be a strong asset
• Proven ability to work independently and as part of an international team
• Proven team management capacities
• Structured and dynamic work manner
• Able to perform under pressure
• Able to prioritize
• Strong team player
• Ability to issue constructive criticism
• Problem solving attitude

Notes

• Only shortlisted applicants will be contacted
• We strongly encourage applications from women and people with physical disabilities
• Attention: This Job Description is dynamic and can be adapted. The worker is obliged, in addition to the tasks mentioned above, to fulfill - at the order of his supervisor - other tasks that belong to his character at his post or that are necessary due to operational needs
• It is an employee's responsibility to protect those who come into contact with our organization and to exemplify the highest standard of ethical behavior, regardless of race, religious belief or national origin. This includes the employee's responsibility to promote appropriate behavior and to report any inappropriate behavior that may harm those in our organization's care and that may damage Johanniter's credibility
• Remuneration: As per JIA Mozambique, the salary scale remuneration will be from MZN 120,000 gross to 125,000 gross, depending on education and previous relevant work experience