Human Resources Coordinator

Description

• Solidarités International (SI) first intervened in 2019 in response to Cyclone Idai. Due to the crisis in Cabo Delgado, SI conducted an assessment in Mueda in May 2021 and by July 2021 had begun implementing life-saving activities in Mueda. SI has progressively extended its activities implementing activitiess in whole Cabo Delgado province especially in Mueda, Nangade, Muidumbe, Palma, Mocimboa da Praia districts
• In 2024, SI Mozambique focuses into integrated, multisectoral programming including Rapid Response Mechanism, WASH, Food Security Livelihoods, Non- Food Items, and counts on 150 staffs and a budget of 10M euros thanks to the financial support of BHA, ECHO, SDC, CDCS, UNICEF, AERMC
• SI has three (3) bases in Mozambique -One (1) coordination base in Pemba and two (2) operational bases in Mueda and Mocimboa da Praia
• Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH
• Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process
• The HR coordinator coordinates the implementation of Solidarités International Human Resources policy As HR Coordinator he/she is responsible for the administrative aspects of the mission, and ensures respect by all of, Solidarités International procedures, the procedures of financial backers and the laws of the country in which SI is intervening
• He/she is the mission point of contact and the link between headquarters and the mission for any questions relating to Human Resources
• Supervisory Responsibility: HRCO Assistant, Liaison Officer
• Reports Directly To: Country Director
• Works Directly With: Technical coordinators, Field coordinators and HR team in the field

Duties

• The roles and responsibilities of the HR Coordinator include but are not limited to:

Analysis of the socio economic context

• Identify administrative partners relevant to HR
• Track the change in the cost of living and the work market
• Study the social, cultural and ethnic organization and the values and customs of the country in which Solidarités International is intervening
• Study demographic elements, socio-professional make-up and HDI of the intervention country

HR management of expatriates and nationals

• Ensure that HR procedures and staff behavior are compatible with local culture, paying particular attention to gender issues
• Take part in the welcome and administrative briefing for expatriate personnel
• Ensure that recruitment and hiring procedures are respected: validate the mission’s recruitment needs, post profiles and contracts
• Supervise the archiving, handling and security of Solidarités International personnel files
• Inform the different members of the coordination teams about the methodology for performance reviews as well as their objectives and purpose, and ensure that they are implemented
• Drive the implementation and improvement of Solidarités International training policy and monitor staff development
• Ensure that disciplinary procedures are respected and confirm eventual sanctions
• Confirm salaries before payment
• Ensure that statements and payments are made to the organizations concerned
• In partnership with headquarters and the head of mission take part in defining Solidarités International salary and social policies and implement these policies. Evaluate risks linked to changes in compensation and social policies
• Promote the establishment of legal bodies of representation and consultation of personnel on the bases and support the management and settlement of conflicts
• Conduct meetings and communication with personnel
• Consolidate and update the mission organization chart
• Update internal policies and procedures and the HR manual in accordance with developments within the legal framework or the understanding of that framework
• Take part in abuse and risk prevention
• Ensure the administrative monitoring of disputes and represent Solidarités International before administrative authorities and, if necessary, legal authorities
• Oversee the administrative management of expatriate human resources

Team management

• In partnership with the administrators define the needs for HR administrative personnel on the mission and recruit in accordance with the allocated resources and Solidarités International operational strategy
• Train and assess the HR administrative team
• Coordinate, schedule and supervise the activity of the HR administrative team
• Lead meetings of the HR administrative team

Reporting/Communication

• Ensure HR administrative reporting to headquarters in accordance with the time frame specified by the administrative calendar
• Establish and maintain relations at a national level with administrative authorities linked to HR. Constantly monitor legal developments, review local labor laws regularly, approve information collected by law firms and integrate this information in Solidarités International documents
• Take part in meetings relating to HR issues, represent SI on request and/or by order
• Organize and lead information and coordination meetings
• Take part in drawing up proposals and donor reports, focusing on the analysis and the HR cost of the programs
• Draw up the HR annexes for the donor reports
• Act as liaison between headquarters and the field for matters relating to Human Resources management

Requisites

• Qualification & Experience (Essential)
• Minimum bachelor’s degree in Human Resources, Business Administration, Social sciences, Organization Development or related HR discipline.
• Over five (5) years of experience working in Humanitarian sector and minimum of three (3) years in a similar position, preferably in the INGO sector.
• In-depth technical knowledge of the principles and concepts in HR administration, workforce and organizational planning, recruitment & selection, compensation and benefits, performance management,
• Training and development, employee relations, staff health and safety, and employee engagement.
• Demonstrated experience in Policy reviews, development and implementation.
• Experience and ability to implement targeted and innovative HR strategies to address people-related needs
• In-depth knowledge and experience of HR-good-practices, profound knowledge of HR information systems and databases
• Experience in capacity building and setting frameworks for staff development
• Ability to interpret and analyse HR data to help inform strategic decision making on HR processes and strategies
• Familiarity with Mozambique labour law will be an asset
• Prior experience leading workplace investigations and supporting the resolution of employee relations matters strongly preferred
• Coordination and management skills
• Training & facilitating skills
• Strong Team building skills
• Diplomatic and tactful
• High levels of Self-motivation, Flexibility, and Emotional Intelligence
• Ability to maintain a fair balance between seeking the interests of the staff and safeguarding the principles and integrity of the organization
• Language: English Mandatory
• Portuguese: Desirable

Notes

• Only shortlisted applicants will be contacted
• ONLY applications received in English will be opened
• Qualified female candidates are strongly encouraged to apply
• Dear candidate Solidarités International does not charge money to apply for a position. if anyone attempts to bribe a Solidarités International employee, they will automatically be disqualified from the recruitment process. If you are in this situation, please do not hesitate to contact Solidarites International administrative department directly