Human Resources Manager (m/f)

Description

• Project: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Mozambique.
• Background: The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Mozambique
• Location of Assignment: The location of assignment is Maputo, Mozambique with intermittent travel throughout the country possible
• Supervision: The Human Resources Manager will report directly to the Operations Director or his/her designee

Duties

• Oversee and manage full cycle recruitment process in compliance with established procedures and regulations including but not limited to creation of job descriptions and interview questions, shortlisting and pre-screening candidates, participating in recruitment committees and finalizing evaluation tables. Conduct USAID biodata and employment verification, as well as reference checks, draft salary justifications memos, and negotiate offers of employment in collaboration with senior management
• Oversee and manage full cycle of personnel actions including drafting employment agreements and modifications, manage day-to-day HR actions, and employee exit process in compliance with Chemonics policies, procedures, and templates
• Confirm all new hire paperwork is completed and personnel files are complete and compliant with Chemonics policy, local labor laws, and USAID regulations
• Conduct onboarding of new hires, including registration in Chemonics systems (email, accounting PIN) by liaising with home office support divisions as required
• Ensure new hires are provided with adequate training regarding the project in coordination with technical directors, and relevant Chemonics policies in order to perform the job to the best of their ability and are assimilated into Chemonics culture
• Maintain accurate timesheet records and ensure all timesheets are submitted on time with the correct approvals
• Ensure personnel and recruitment files are maintained according to the requirement, ensure confidentiality and safety of the data
• Work closely with assigned supervisor on communication to staff and labor law compliance, and help to ensure a positive and thriving work environment for all staff
• Manage and administer benefits according to appropriate plans and labor laws requirements, bring any requirement changes or suggestions for improvement to Operations Director or assigned managers attention.
• Research industry best practices in personnel benefits administration
• Assist in management of employee benefits, such as insurance, liaising with companies providing such benefits as needed to ensure quality of services provided
• Ensure project compliance with local labor laws by conducting regular audits, and keeping updated on local labor laws and HR best practices
• Manage annual performance assessment process, communicate timelines to employees, track completed assessments, and ensure procedures are communicated and followed. Ensure resulting increases and agreement modifications are processed timely
• Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Global HR and Office of Business Conduct (OBC)
• Investigate allegations of wrongdoing, i.e: sexual harassment, harassment, fraud
• Advise on disciplinary process ensuring all actions taken comply with local labor laws and Chemonics policies, and loop in appropriate Home Office department if necessary under the direction of the Operations Director
• Ensure project policy manual is up to date, communicate changes when applicable
• Ensure all HR management practices conform to the project’s and Chemonics’ policies, best practices, USAID rules and regulations, and the local labor laws
• Other duties as assigned

Requisites

• Degree or advance diploma in Human Resource Management, Project Administration, Project Management or related field
• Minimum 8 years of experience as human resources manager for medium to large development projects and/or organizations
• Experience working for an international NGO or company or USAID implementer in Mozambique highly preferred
• Knowledgeable on Mozambique labor laws, personnel benefits and taxes required; ability to interpret local labor laws, previous experience interacting with labor counsel preferred
• Ability to exercise confidentiality and high levels of professionalism
• Excellent interpersonal and communications skills
• Demonstrated leadership, versatility, and integrity
• Fluency in English required

Notes

• Only shortlisted applicants will be contacted
• Supervision: The HIV/AIDS Advisor will report directly to the HIV/AIDS Manager under the FASP Director
• Working Conditions/Duration of Assignment: This is a long-term position for the life of the contract based in Maputo, Mozambique