Invoice Administrator: Subsurface & Well Delivery (m/f)

Duties

• Timeous and accurately processing of invoices to ensure effective payment by Finance
• Liaise with Finance in Mozambique on a regular basis to ensure that invoices submitted are fully compliant with Mozambique Finance requirements and laws and are paid timeously to contractor/vendor
• Liaise with the Cost Controllers to ensure accurate allocation of invoices and costs
• Liaise with Supply Chain to ensure that accurate purchase orders are in place and proper change management relating to the purchase order are adhere to
• Communicate and co-ordinate regular meetings with internal and external (vendors) stakeholders and follow up on required actions
• Regular follow ups with Project Managers, Supply Chain, Finance, Project Controls and all relevant stakeholders in ensuring that the invoice and cost processes are fully completed
• Reconciliation of vendor and contractor statement of account timeously
• Ensure that all purchase requisitions comply with the minimum requirements and have the relevant approvals as per the DOA prior to processing
• Ensure all supporting documentation is consistently accurate throughout the invoice and cost administrative process
• Coordination of accurate reporting requirements in line with MGP requirements
• Verification of data consistency in various reports
• Adherence to MGP processes and procedures
• Ensure credibility of results and accuracy of information
• Provide technical support to team leaders by safely carrying out work according to work instructions, quality requirements, deadlines and schedules with supervision
• Apply and demonstrate sound problem solving and analysis skills and techniques
• Resolve work obstacles and issues impacting performance quickly and positively
• Adherence to internal control and SOX requirements
• Ensure Policy and Procedures are adhered to
• Ensure non-conformance to procedures are addressed and resolved
• Build and maintain effective networking and relationships with manager, team and customers to increase knowledge and understanding of work requests
• Understand and address customer requirements and ensure that the customers obtain regular and accurate feedback
• Maintain regular feedback to team leader and management
• Understanding business needs by attending and participating in relevant meetings
• Communicate work in clear verbal and written format
• Readily share knowledge and skills with peers and customers

Requisites

• Completed degree
• Minimum 5 years experience working in the invoicing field
• Project and SAP experience
• Solid knowledge of Mozambique Laws such as tax laws

Notes

• Only shortlisted applicants will be contacted