Logistics Coordinator (m/f)

Description

• Right To Play (RTP) is a global organization that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we help 2.3 million children to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse
• Established in 2000, Right To Play is headquartered in Toronto, Canada and has operations in 22 countries across Africa, Asia, Europe, the Middle East and North America
• With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:
• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work
• Please visit our website www.righttoplay.com to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code
• The Logistics Coordinator reports directly to the Country Director (CD) and is responsible for procurement and transportation activities in the respective country. The incumbent also manages store and fixed assets, support administration and oversee execution of rehabilitation projects. The incumbent works closely with the Program Manager, Finance Coordinator/Manager, Administration Assistant and Project Officers as required

Duties

• The incumbent provides advice to project staff on logistics and procurement related issues.

Logistics and fleet management - 30%

• Ensures all maintenance and control of RTP/donor logistics and procedures are fulfilled
• Ensures that timely periodic vehicles/generators maintenance is conducted according to specific kilometer coverage and running time
• Monitors the issuing and use of fuel by maintaining an accurate, clear, and transparent record of fuel consumption
• Advises on road conditions for countryside travel to ensure the safety of passengers
• Coordinates transportation of staff and goods in the field
• In coordination with Finance Coordinator/Administration Assistant ensures timely payment of all RTP utility bills, subscriptions, and other bills
• Liaises with relevant government ministries, customs authorities, and other departments for the clearing of imported/exported goods
• Facilitates arrangements for visitors, meetings, conferences, and special events

Procurement - 25%

• Coordinates and facilitates the procurement requirements of the program office based on the procurement policy guidelines
• Reviews pre-qualification suppliers list against procurement policy
• Ensures compliance with procurement procedures as per field-authorization level manual
• Responsible for procurement committees’ constitution and for arranging meetings to make purchase decisions
• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached
• Ensures invoices received reconcile to purchase orders and matched receipts of purchase orders
• Handles contract management in regard to renewal, payment etc.
• Ensures deliveries are processed in an adequate and timely manner

Store and fixed assets management - 15%

• Oversees the management of the store and keeps the store in good condition
• Checks balances of goods and equipment and reports to Finance Officer
• Keeps and registers returned used projects materials
• Produces monthly stock reports for Finance Coordinator and FM consideration
• Develops appropriate systems and procedures for the management of the programme’s assets, adapted to the specific needs of each site

Rehabilitation project management - 15%

• Manages all technical and scheduling project aspects and coordinates with other team members toward an effective and efficient execution of the project
• Coordinates with construction managers to ensure proper and on time implementation of the project
• Follows up on the implementation of the rehabilitation work and provides Program Manager/Country
• Manager with continuous updates
• Follows up with contractors on quality of delivery, payment and project end

Team management - 10%

• Supervises and monitors all drivers in their daily duties such as daily vehicle inspections, preventative maintenance reporting, logbooks, cleaning of vehicles and adherence to safety
• Ensures that the direct reporting team are familiar with their roles and responsibilities within their individual job profiles and provides all coaching and support to build their capacity
• Carries out the performance appraisal of the direct reporting team.
• Performs other duties as assigned - 5%

Requisites

• The incumbent is responsible for planning and organizing the purchases according to the budget and the projects timelines
• Minimum Qualifications (Must have)
• Bachelor’s degree in management, administration, or related discipline
• 3 years’ experience in logistics and/or procurement in national or international level
• Excellent interpersonal and communication skills both written and verbal
• Excellent research and negotiation skills
• A solid team player with respect for others
• Effective organization skills
• Ability to manage a team and provide feedback
• Computer literacy in Word, Excel, and PowerPoint
• Ability to use automated procurement systems
• Understanding of fleet management
• Skilled in record keeping and documentation
• Fluency in written and spoken Portuguese and English languages
• Desired Qualifications (An Asset)
• Holding a driving license
• Degree in project management
• Experience in working with NGO or I/NGOs

Job Contributions/Impact

• Problem Solving: The incumbent is expected to follow the established work procedures while using analytical skills to solve work related problems
• Financial Impact : The incumbent is expected to be accountable for purchasing goods and items within the assigned budgets
• Information Management: The incumbent is expected to keep information, records, data and files related to procurement in safe place and share the information only with the authorized level
• Continuous Improvement: The incumbent is expected to introduce improvements to the quality, price, and management of goods and assets
• Relationship Management: The incumbent is expected to enhance relationships with suppliers and vendors by keeping in contact with them and ensuring all invoices are being paid on time
• Contacts/Key Relationships:
• Internal -  Finance Manager, Project Manager, all Project staff
• External - Vendors, suppliers, contractors and service providers

Working Conditions

• Physical Environment And Effort: The incumbent is expected to be in the office most of the time with regular visits to other offices to check on the assets and inventory. He/she is expected to visit the project site to follow up on rehabilitation projects, with possible visits to suppliers
• SENSORY DEMANDS: The job requires accuracy and attention to details
• Mental Demands: The job requires attention to the quality of the goods and products as well as deadlines
• Additional Job-Related Conditions
• The incumbent is required to travel within the country, outside travel is possible

Notes

• Only shortlisted applicants will be contacted
• Work location: Maputo with travel to other locations where RTP operates
• We are a child-cantered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to info_mozambique@righttoplay.com with the Subject line “Logistics Coordinator”