Operations/Procurement Advisor

Chemonics is recruiting a Operations/Procurement Advisor, to be based in Maputo, Mozambique.

Description

The overall goal of GHSC-PSM is to procure and provide health commodities for all USAID health programs, including but not limited to, HIV/AIDS, Malaria, Family Planning, and Maternal & Child Health, as well as provide systems strengthening technical assistance to improve supply chain management and commodity security in Mozambique.

Duties

• Conduct the procurement process for technical and operational procurement – from solicitation to final delivery of goods and services, to submission of purchase order (PO) to Finance for payment processing
• Track operational and programmatic procurement requests. Ensure all requests are logged, acknowledged, and acted upon in a timely and compliant fashion and are consistently updated in the procurement tracker
• Contribute to regular updates, of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of vendors and service providers
• Cultivate and manage relationships with local vendors and service providers to ensure they fully understand USAID/FAR compliant procurement processes and systems and requirements for working with Chemonics
• Draft negotiation memoranda, selection memos and other procurement documentation where applicable, and ensure this is on file for all procurements
• Prepare purchase orders before they are submitted to selected vendors and work closely with the Program and Operations teams to ensure all procurements adhere to the specifications in the procurement action request (PAR) forms prior to final purchasing
• Upon completion of procurements, prepare all necessary paperwork is on file prior to submission to Finance for payment
• Conduct regular audits of the electronic and hard procurement files to ensure compliance with requirements
• Manage EXP inventory (office, restroom, and kitchen supplies) ensuring stock levels are maintained and replenishment orders are processed in a timely manner
• Other tasks as assigned by the supervisor

Requisites

• A university degree in a relevant subject area is required
• Minimum of 3-5 years of experience in procurement required
• Experience with USAID or US Government funded programs following US FAR and AIDAR regulations highly desired
• Fluent written and spoken English required
• Strong organization skills and ability to work as a team oriented culturally diverse environment.
• Ability to handle multiple tasks simultaneously, set priorities and work independently
• Excellent interpersonal skills and ability to liaise with a diverse group of project staff, vendors throughout the country and international staff required

Notes

• The Operations/Procurement Advisor will report directly to the Operations Manager or his/her designee
• Working Conditions/Duration of Assignment
• This is a long-term position for the life of the contract based in Maputo, Mozambique.