Procurement Assistant

DAI is recruiting for Feed The Future Value Chain a Procurement Assistant, to be based in Maputo, Mozambique.

Duties

• Perform general clerical duties including but not limited to, maintaining general filing of hardcopies and softcopies, scanning, proper electronic document naming, and uploading electronic documents into DAI’s procurement and contract management system (TAMIS), data entry, and completing and processing standard purchasing forms
• Provide support to the Procurement Officer in competitively procuring goods and services for the program, including corresponding with vendors regarding prices, product availability, and delivery
• Assist with the preparation of Requests for Quotation, Initiations to Bid, and Requests for Proposal, follow-up with vendors to ensure receiving of solicitation, and encourage participation
• Coordinate and schedule meetings and appointments with vendors as requested
• Respond to inquiries from program staff regarding requisitions, purchase orders, procurement statuses as well as from vendors as requested
• Maintain a good knowledge and understanding of all policies and procedures as set forth in the Field Operations Policy Manual
• Perform any other operational tasks assigned by the Procurement Officer which are consistent with his/her qualifications, this Position Description and the general requirements of the project

Requisites

• A college degree in a relevant field preferred (such as finance or business administration)
• Demonstrated honesty, trustworthiness, initiative and self-motivation in handling all assigned tasks
• Must have English and Portuguese language proficiency, verbal and written
• Supervisor: Procurement Officer

Notes

• Only short listed applicants will be contacted