Procurement Manager

Duties

Leadership and management of the Country Office procurement function

• Ensure that CARE is provided with the procurement management, analysis and support necessary to accomplish its strategic objectives
• Lead the procurement department in effective and efficient procurement planning and management of resources
• Ensure proper staffing/recruitment to enable the procurement team to manage CARE is resources efficiently and work with the program team to assign procurement department staff to support each project appropriately
• Manage the procurement team towards high standards of performance through clear roles and responsibilities, on-going feedback, and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching
• Ensure field office staff are technically supported and mentored to fulfill all procurement services
• Lead the continuous improvement of procurement function of the Country Office to bring efficiency and effectiveness

Procurement Planning, Management and Reporting

• Support various teams to prepare annual procurement plans, consolidate procurement plans received from various teams (programs, program support and Field offices) and monitor its implementation
• Develop and deliver capacity building plan based on Country specific procurement periodic assessments
• Coordinate the submission of procurement plans by all projects in the CO and consolidate the plan
• Prepare and submit monthly procurement and supply chain management report to line manager and provide weekly procurement status reports to relevant staff
• Ensure that procurement data are timely analyzed and used for budget holders for accurate/informed decision making
• Inform wider workflow processes through regular reporting and analytics for continued business improvement
• Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets
• Maintain market information for effective use of costs/prices for proposal development and day to day operation
• Develop differentiated purchasing strategies for goods and services
• Lead the identification of vendors and assess performance to ensure the Country Office has an effective/optimal mix of vendors

Strategic sourcing of goods and services

• Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets
• Maintain market information for effective use of costs/prices for proposal development and day to day operation
• Develop differentiated purchasing strategies for goods and services
• Lead the identification of vendors, periodic evaluation/assessment for effective delivery so that the CO has effective/optimal mix of vendors

Policies, Procedures and Systems

• Implement policies, procedures and operational systems that will ensure smooth running of CARE is procurement system and the delivery of an excellent standard of customer service by the procurement team
• Maintain up to date knowledge of relevant CARE, donor and government of procurement specific policies, procedures, and statutory requirements, including keeping abreast of any changes (e.g. in tax laws, labor laws, etc.) and ensuring they are strictly adhered to
• Monitor the relevance of existing policies, procedures, and systems to identify areas for improvement, striving for greater efficiency; take corrective actions as appropriate, referring to leadership and accountable managers
• Ensure that all required internal controls are in place and followed and continuously identify ways of strengthening systems to minimize fraud related risk
• Ensure that all offices in the Country office have well constituted procurement committees so that there is consistent application of decision making within all committees

Customers Service Excellence

• Ensure coherence in the procurement function (within procurement and across functions) to have positive impact on efficiency and value addition to the CO
• Establish and maintain effective relationship with customers for improved service delivery
• Conduct periodic customer surveys and use the outcomes for process improvement
• Develop effective partnerships with peer agencies for customer service benchmarking and improvement
• Provide proactive, rigorous, and logical methods to solve procurement related challenges faced by units across the Country Office

Country Office Compliance/risk management

• Work with the Partnership and Sub-Grant teams to train partners on prudent procurement processes and principles as well as applicable donor regulations
• Ensure detailed understanding and application of the procurement policy across the Country office
• Ensure proper understanding and adherence to donor and CARE policies, Procedures, rules, and regulations in all offices and that all procurement documents are professionally documented, have complete and accurate support documentation and are appropriately filed. Ensure that updated and complete procurement files are maintained in all offices
• Identify, analyze, and report compliance risks in procurement flows, implement strong procurement controls, identify procurement red flags, and implement internal and external audit corrective action plans
• Ensure all procurement activities are conducted in an ethical manner
• Provide support to programs to ensure effective procurement management in sub awards and adherence to donor rules and regulations

Advisory Role

• Ensure that all offices in the CO have well constituted procurement committees so that there is consistent application of decision making within all committees
• Ensure that procurement data are timely analyzed and used for senior management and budget holders for accurate/informed decision making
• Provide proactive, rigorous, and logical methods to solve procurement related challenges faced by units across the CO

Requisites

• Bachelor’s Degree in relevant field (Business Administration, Procurement/ purchasing, Logistics) or equivalent
• Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
• Minimum of 4 years of relevant procurement management experience, 2 years of which should be in an international organization in a similar role dealing with both local and overseas procurement
• Good understanding of various donor policies and procedures relevant to procurement
• Knowledge of local markets, local as well as International procurement regulations
• Excellent analytical, negotiation and communication skills
• Demonstrated integrity and of positive attitude
• Ability to take initiative where appropriate to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing demands of the job
• Customer oriented - internal and external

Notes

• Only shortlisted applicants will be contacted
• Contacts/Key Relationships:
• The Procurement Coordinator is expected to establish and maintain open, professional, and cordial relations with the COs internal and external customers. These include and not limited to
• Internal:
• Country Office teams; Program, Program support/ Operations and Finance teams
• Shared Service Centre, Regional Office, and Head Quarters
• External:
• Vendors / Government agencies / Other organizations (peer organizations)
• This vacancy is open to Mozambican Citizens
• CARE Mozambique is an equal opportunity employer. We encourage applications from women, people with disabilities and other disadvantaged groups
• We do not tolerate any type of harassment, sexual abuse and exploitation among workers, Implementing Partners and Beneficiaries
• We do not make any kind of charges for any type of hiring and we do not proceed through recruitment agents.
• We offer a competitive compensation package and the possibility to build a career in the development sector, through long-term engagement and access to resources and experience around the world
• CARE is an Equal Opportunity Employer promoting gender, equity, and diversity. Female candidates are strongly encouraged to apply