Procurement Manager

Description

• TechnoServe is a leader in harnessing the power of the private sector to help people lift themselves out of poverty. A nonprofit organization operating in 29 countries, we work with enterprising men and women in the developing world to build competitive farms, businesses, and industries. By linking people to information, capital and markets, we have helped millions to create lasting prosperity for their families and communities
• The Embassy of the Kingdom of the Netherlands (EKN), Maputo through its Strengthening Food Systems and FNS in Beira Corridor program has given funding to Technoserve Mozambique for a regional food and nutrition security program (Manguana) for the period of 2023-2027. Agriculture is a critical pillar of the Mozambican economy, employing over 80% of the rural population and contributing to 25% of the national GDP. Small and medium farms account for 95% of agricultural production. Nonetheless, productivity is low for the majority of food crops. The project will complement other investments and coordinate with other programs in this sector to address productivity barriers in the Beira Corridor to improve FNS by increasing productivity, incomes, and jobs
• Specifically, the program aims to create:
• Increased sustainable productivity and income for small-scale food producers
• Increased mobilization of capital for a competitive local agricultural industry
• Increased capacity of key stakeholder institutions
• Improved policy and legal/regulatory enabling environment
• Inclusive and sustainable net job creation
• Improved climate resilience
• improvement of Household Food and Nutrition Security

Job Summary

• The Procurement Manager will be leading the acquisition of goods and services, following best procurement practices and guide the program procurement team. He/She will also develop procedures and guidelines in alignment with TechnoServe's policies and protocols

Duties

• Lead and manage the procurement team of Mangwana
• Responsible for sourcing and procurement of all goods, works and services in accordance with EKN and TechnoServe procedures and guidelines
• Develop and manager procurement plans In collaborating with program teams to ensure the timely supply of goods and services
• Prepare and review offer and proposal solicitation documents, develop purchase orders, and initiate procurement processes
• Assure specifications of goods, equipment and services correspond to the project needs and users and are included in the procurement process
• Manager tender evaluation processes, assure procurement processes are properly documented and prepare purchase order and contracts
• Negotiate prices, delivery times, and after-sales services with vendors
• Maintaining supplier/vendor contracts and contact lists from the approved shortlist, ensuring that they meet the minimum requirements to be on the supplier list. This also involves carrying out site visits to monitor and evaluate the supplier/vendor
• Maintaining sound procurement records/documentation and preparing monthly procurement status reports, including expediting orders to ensure timely delivery and payment processing
• Manage in the clearance of consignments from customs or any other government agency in collaboration with the appropriate personnel in Mozambique and the regional office
• Ensure that all equipment, good and services delivered to the Mangwana program is conform the specifications, respect delivery times and are conform all procurement agreement or contract requirements
• Conduct the annual inventory with the Finance Department
• Research the markets for the latest trends in pricing, availability, delivery and quality, and ensure that applicable policies, practices and procedures are understood and adhered to by suppliers
• Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assisting with contract/purchase order modifications

Requisites

• Bachelor's Degree in Accountant, Law, economy or related field + 7 years experience OR Master Degree plus 5 years’ experience
• A Minimum of 5 years’ experience in procurement of goods and services for a Non-profit organization
• Knowledge of best practices in procurement and administration
• Ability to manage multiple tasks simultaneously
• Self-starter, ability to work with substantial autonomy and influence others with minimal supervision
• Excellent communication skills in written and spoken English and Portuguese, including report writing and presentations
• Excellent problem solving and analytical skills
• Required Language: Fluency in spoken and written Portuguese and English is required

Knowledge, Skills and Abilities

• Good knowledge of Excel, Access and PowerPoint required
• Good management skills
• Knowledge of key donor compliance requirements (EKN, European donor, World Bank and other international donors) an advantage
• Strong interpersonal and communications skills and ability to effectively motivate and manage teams in a multi-cultural environment
• Ability to work under tight deadlines while managing multiple tasks and activities
• Ability to develop well written, cohesive analyses and reports
• Supervisory Responsibilities
• It is anticipated that this position will manage the program procurement officer

Notes

• Only shortlisted applicants will be contacted
• We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply
• With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes
• We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks
• If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at recruitment@tns.org or call +1 202 785 4515