Procurement Manager (m/f)

Duties

General Acquisition & Procurement

• Ensure adherence to policies, approved requisitions, and quarterly procurement plans
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, and other technical specifications
• Determine source selection methods for complex procurements to ensure compliance
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
• Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds
• Identify and qualify potential suppliers (and products/services) through market research efforts, and ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
• Ensure the maintenance of a compliant procurement file system
• Work closely with various Home Office support staff
• Carry out other duties and responsibilities as directed

Procurement Management Systems

• Enforce the use of DAI’s operations & procurement system (TAMIS), and other procurement-related systems
• Ensure accuracy of all electronic procurement records and files across various DAI system platforms
• Ensure that all requisitions provide adequate, detailed specifications to enable proper procurement of the good or service requested, and provide training to all staff on how to properly submit requisitions
• Train staff on the use of DAI’s procurement systems as necessary

Policies & Procedures

• Work with the Finance and Administration Director to ensure integrity, fairness, accuracy, and openness in procurement processes
• Work with the Finance and Administration Director to ensure DAI/USAID and FAR policies, and procedures are followed and enforced
• Familiarize and help staff understand DAI policies and procedures as related to procurement by conducting trainings and/or utilizing other methods as necessary

Reporting

• Develop acquisition planning reports and present these reports to Senior Management on a quarterly basis at a minimum (more often as required)
• Provide weekly updates on the status of various procurement processes, dependencies, and needs to ensure timely delivery of goods and services

Audit

• Verify that back-up documentation for procurement are complete and accurate prior to submission to the project’s Finance Team
• Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance
• Assist with and collaborate on external and internal audits as necessary

Supervision

• Supervise and provide support to the Procurement Officer

Requisites

• Bachelor’s degree in Business Administration or related field
• 5+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
• Experience leading and managing the procurement and acquisition aspects of USAID-funded projects (a minimum of 3 years’ experience working in a procurement role for USAID-funded projects preferred) Proven understanding of applicable USG procurement-related regulations such as the Federal Acquisition Regulation (FAR)
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive demands & inquiries
• Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally)
• Sound business judgment and contractual oversight
• Excellent organizational skills with a willingness to take the initiative and be proactive in the procurement process
• Ability to manage and prioritize multiple concurrent bids
• Excellent communications and personnel management skills and the ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
• Proficiency using Microsoft office suite, and other relevant software
• Fluency in English and Portuguese (verbal and written) is required

Notes

• Only shortlisted applicants will be contacted