Procurement Officer (m/f)

Description

• The Procurement Officer will work with the Procurement Manager to play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to assist with procurement of goods and services
• The Procurement Officer will be responsible for ensuring that complete procurement related backup documentation is provided prior to submission to the Finance Team. He/She will help oversee solicitations, and price/cost/reasonability analyses
• Supervisor: Associate Procurement Manager

Duties

Audit

• Ensure complete backup documentation for procurement purchases is submitted to project’s Finance Team
• Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance, and escalate issues to Procurement Manager and DFO as needed
• Assist and collaborate in external or internal audits as necessary

Policies & Procedures

• Ensure integrity, fairness, accuracy, and openness in procurement processes
• Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
• Help project staff become more familiar, and understand, DAI policies and procedures as related to procurement by conducting trainings or other methods as necessary Procurement Management Systems
• Assist with the use of DAI’s operations & procurement system (TAMIS)
• Maintain electronic procurement records & files in various DAI’s system platforms Train other DAI staff in the use of procurement systems, as necessary

General Acquisition & Procurement Responsibilities

• Oversee solicitation bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
• Monitor, track and expedite all project procurement activities and delivery status of goods/services
• Ensure pricing information is accurate and aligns with acquisition policies
• Conduct price/cost/reasonability analyses
• Review requisition documentation, cost estimates, statements of work, etc.
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
• In conjunction with the Procurement Manager, determine source selection methods for complex procurement to ensure compliance
• Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process

Requisites

• Bachelor’s degree in Business Administration or related field is desirable
• 3+ years of relevant experience and progressive responsibility in procurement at the mid-level of an organization
• Minimum 2 years’ experience working in a procurement role for USAID funded projects or other development agency
• Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive demands & inquiries
• Proficiency using Microsoft office suite, and other relevant software
• Demonstrated strong problem-solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight
• Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
• Ability to manage and prioritize multiple concurrent bids
• Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
• Extremely well organized and self-directed individual with sound technical skills, and analytical ability
• Fluency in English is required

Notes

• Only shortlisted applicants will be contacted
• Interested candidates must submit their CV in English