Procurement Specialist (m/f)

Description

• The Procurement Specialist shall work at the UNGP, reporting directly to the Country Project Coordinator and shall be responsible for the procurement and contracts related to the PFER implementation

Duties

Procurement

• Design and implement the Project Procurement system and related tools
• Develop the purchasing plan and procure goods and services for the project
• Take part in the preparation of annual budgets and procurement plans in the context of annual planning process
• Prepare tender documents in accordance with the rules and procedures set forth in the Financing Agreement, and support all tendering and contracting activities. Keep updated records of all tender procedures
• Assist with and supervise the decentralized procurement, and make sure that all purchases, at all levels, are carried out in accordance with the terms of the loan
• Monitor the decentralized contractual payments and the contracts of services providers for purposes of accountability and transparency
• Provide training and advice to enhance the capacity of Key Services Providers in procurement, and make sure that they comply with the Financier and Financing Agreement requirements
• Prepare procurement progress reports, as required by the Government of Mozambique and by the Financier
• Assist and supervise all the URGPs with respect to procurement, and make sure that all purchases, at all levels, are carried out in accordance with the terms of the loan
• Initiate the procurement process, and participate in the preparation of the short lists and pre-qualification of suppliers where necessary
• Coordinate the response to the inquires, and communicate the results of the evaluation process to the applicants
• Coordinate the preparation of Bidding Documents and Request For Proposals, Request for Quotations and issue the documents to the respective bidders and consultants
• Supervise the procurement process for National and International procurement (ICB). For ICB, ensure World Bank procedures are followed in the entire tendering process
• In cases of procurement actions requiring the Financier “No Objection”, coordinate the dispatch of procurement documents to the Financier, monitor the Financier response time on issuing “No Objections” at different levels of the procurement process and follow-up accordingly
• Monitor and ensure timely responses to procurement questions raised by the Financier
• Publication of contract award information as should be required by the Government of Mozambique and the Financier Procurement guidelines
• Participate in constitution of the Evaluation Committees
• Prepare and/or review the minutes of the Evaluation Committee meetings, and request for “No Objection” letters

Contract management

• Prepare and/or support in the preparation of draft contracts (agreements) and review the final contracts and supervise timely distribution of all relevant procurement and contract documents
• Ensure timely receipt of the Goods documentation and consultant’s monthly status reports
• Ensure the proper maintenance of a contract register, including the use of Contract Monitoring Forms where applicable
• Verification of payment documents under contracts for the supply of goods and services jointly with the financial management specialist
• Establish a procurement filing system, and supervise the efficiency, security and effectiveness of its use
• Assist in handling Project procurement related complaints, including logging and recording, notifying the Financier, and preparing response to the complaints, including in the preparation of qualitative justifications for settlement of disputes with consultants and suppliers
• Ensure to maintain an accurate project filing systems covering all project procurement activities
• Perform all other relevant tasks as directed by the Project Coordinator

Requisites

• Minimum Degree in Economics, Business Administration, Finance or related fields
• A master's degree in a related field and / or an internationally recognized certification in Procurement will be an advantage
• Professional Experience: Minimum of 5 years of progressively responsible experience in procurement of goods and services in the public sector
• Demonstrable knowledge and experience in the application of Government’s procurement regulations
• Demonstrable progressively responsible experience in procurement in the context of projects financed by multilateral development banks, UN organizations, bilateral institutions and other international financing institutions shall constitute an advantage
• Languages: Oral and written fluency in Portuguese and English.
• Computer literacy: Good command of common Microsoft office package, including
• knowledge of spreadsheets
• Demonstrable experience in the use of procurement software packages is an advantage

Notes

• Only short listed applicants will be contacted
• Contract duration: Three years, renewable, including a probation period of 6 months. The contracts shall be renewable annually based on good performance
• Work station: Maputo, with frequent trips to the three URGP and to other provinces
• Submission of the applications: The evaluation of the Candidates will be conducted by a company specialized in Human Resources consulting, SDO Mozambique

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your documentation to rs@sdo-mocambique.com with the Subject line “Procurement Specialist”