Program Admin & HR Coordinator

Description

• Program Overview: Feed The Future Mozambique Promoting Innovative and Resilient Agricultural Market Systems (FTF Premier-Oholo) is a USAID Feed the Future financed activity implemented in selected districts of the Nampula, northern Zambezia and southern Niassa provinces (Nacala Corridor)
• FTF Premier-Oholo(PRO), implemented by TechnoServe and its partners DAI and ELIM will support agri-businesses in the Nacala corridor through advice, capacity building and grants to improve their businesses management skills and expertise, to reduce the risk of investments and to facilitate access to finance to help them to make better use of market opportunities:
• Expanding existing and establishing new inclusive business schemes with local agro-processors and agri-businesses to the benefit of these business and small holder farmers
• Support agri-businesses to invest in and enhance local value addition thought quality improvements. efficiency gains and increased local processing in value chains, seizing attractive opportunities in export and local markets
• Improve the capacity of local third-party service delivery partners to provide business, financial, and technical advisory and assistance to the Nacala corridor’s agriculture sector and agri-businesses FTF Premier-Oholo(PRO) aims to create a thriving, competitive agribusiness sector in the Nacala corridor that will increase incomes, create employment and improve food security for the region through the development of local food systems
• Job Summary: The Program Admin & HR Coordinator will report directly to the Finance and Compliance Director, and will provide high-level administrative support and assistance. The Program Admin & HR Coordinator is expected to be self-sufficient and proactive but will be supported by the F&C and indirectly by HR&Admin Dept in Maputo. The Program Admin Coordinator will be based in Nampula, with possible field travel

Duties

Administration & Logistics

• Provides high-level administrative support and assistance to the Program
• Performs office and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff
• Arranges travel and accommodations for the team
• Prepares and schedules and attends meetings, taking notes and recording minutes and facilitates the deliver of files during the deadlines
• Performs clerical tasks, including record keeping, ordering supplies, and basic bookkeeping
• Facilitates the reception, routing, and monitoring of processes sent to the financial department for payment and updating the remitters on the status of the processes
• Logistical support to the program’s field team, printing materials for mobilization, training (manuals), and graduations (certificates), coordinating transportation for the field team, and sending credit (megabytes) to the beneficiaries of the training
• Support in the tasks of the gender groups help in the organization of gender awareness events, either from the team or from partners
• Work with project team members to identify alternatives for cost reduction and efficient use of project financial and material resources
• Preparation of requisitions, analysis of quotations, and respective follow-up on orders
• In collaboration with the senior procurement coordinator, prepare solicitation documents, inquiries for goods, works and services in connection with user projects and carrying out the appropriate quote sourcing from procurements below $500. This includes negotiating prices, delivery and after-sales services with vendors
• Support & assist the procurement coordinator with goods and services for procurements of over $1k, whenever requested
• Support the procurement officer in ensuring all goods and services procured by the program have appropriate documentation for filling (eg. goods received notes)
• Manage project drivers and ensure field activities and project logistics are well supported and coordinated
• Fixed assets and Inventory management: Under the supervision of the Finance & Compliance Director, ensure that all fixed assets and inventories are maintained in accordance with the required policies and that all registers are up to date. Maintain a database of assets and keep documents updated in the physical and online files
• Support asset verification process
• Performs other related tasks requested by the supervisor

Human Resources

• Support on the selection and recruitment in the program staff
• Coordinate and schedule interviews
• Ensure the employees profile is updated on google driver
• Collect and share employee’s program concerns with Country HR team in Maputo
• Coordinator all mandatory trainings with the local saff

Requisites

• Basic Qualifications, Knowledge, Technical skills & Experience:
• At least a degree in business administration, business management, economics, statistics, or international development, or relevant academic background or at least 2 years of field and technical experience (in a similar position)
• Strong computer skills, including MS Word, PowerPoint, and Excel
• Knowledge of key donor compliance requirements (USAID) is added advantage
• Ability to balance multiple priorities and meet demanding deadlines
• Demonstrated commitment to advancing gender equality
• Excellent interpersonal, oral, and written communication skills
• Experience in building strong relationships with partners
• Team player & ability to generate innovative solutions
• High degree of accountability
• Fluent in English, fluency in local languages will be an advantage
• Experience in the socio-economic context of the northern region will be an advantage
• Curious, creative, innovative, energetic, flexible, proactive, excellent team player and individual contributor, self-motivated and motivator of others

Notes

• Only shortlisted applicants will be contacted
• We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply
• With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes
• We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks
• If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at recruitment@tns.org or call +1 202 785 4515. More information on TechnoServe at: Twitter: @TechnoServe | Facebook: @TechnoServe | LinkedIn: @TechnoServe