Programme Associate (Humanitarian Preparedness and Response) (m/f)

Description

• Under the overall guidance of the Representative and the Deputy Resident, and the direct supervision of the Humanitarian Analyst, the Program Associate supports the Humanitarian programme team. S/he works in close collaboration with the Humanitarian team in Maputo and in the field offices with the Operations Unit in the Country Office to ensure effective and efficient programme implementation of the country programme
• The Programme Associate provides programmatic and administrative support to the development and implementation of UNFPA’s Country Programme, and is instrumental in facilitating programme/project implementation by using appropriate mechanisms and systems, and ensuring compliance with established rules, policies and procedures. The Programme Associate also undertakes assigned research tasks, and provides financial management and operational and procedural guidance to Implementing Partners

Duties

Effective Support to the Preparation, Implementation and Monitoring of the Country Programme

• Participate in the preparation of the CO programme and project proposals by compiling and analyzing information in the subject areas of UNFPA assistance, compiling project documents and work plans and preparing tables and statistical data
• In coordination with assigned programme staff, guide the routine implementation of assigned projects, coordinating delivery of project inputs and ensuring the participation of relevant stakeholders
• Ensure consolidation of team plans: leave and travel plans ahead of CO plan as well as main event plan and organization
• *Subject to availability of funds and satisfactory performance
• Maintain and update project files of assigned programme staff, including Annual Work Plans signed, revised and project progress reports, and budgets in compliance with corporate guidelines, including lesson learned, evaluations and studies
• Monitor and report on core and non-core expenditures by implementing partners
• Consolidate and maintain the inventory of pipeline projects for submission to donors for co-financing
• In collaboration with assigned programme staff, operations and assigned implementing partners, assist in financial and substantive monitoring and evaluation of programme activities, identifying any operational and financial problems, and contributing to the development of solutions
• Assist in the organization, recording and reporting (minute writing, and participants list) of periodic coordination meetings. Ensure timely schedule, invitations and confirmations are done
• Support the registration of new projects in Atlas, raise/process requisitions in Atlas, and ensure timely follow-up of requests for direct payment to suppliers or advance of funds to projects in accordance with the procedures and approved work plans. Assist in the planning, organization, and duly reporting (back to office reports) of all team traveling. Ensure timely schedule, bookings and confirmations are done
• Ensure that partners submit FACE and Forms C on time, in correct format and both narrative and financial
• Assist in conducting assessments of programme performance to identify success factors and compile a list of best practices
• Effectively support evaluation of programme activities: establishing and implementing mechanisms to systematically assess the achievement of results, undertake periodic field visits, participate in review meetings and prepare regular inputs to status and progress reports
• Contributing to HACT assurance activities in regard with assigned implementing partners
• Participate in training and guiding assigned implementing partners, project personnel and programme staff on national execution and programme policies and procedures
• Support implementation of audit and evaluation recommendations
• Translate working documents from Portuguese to English and vice versa as required

Research and Knowledge Management Sharing

• Assist in the creation of substantive knowledge relevant to a specific programme area through research, synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the CO, and drafting relevant materials for dissemination
• Maintaining the programme filing, archiving and e-archiving systems, as well as uploading to the CO intranet and maintaining the relevant sections

Programme Finance and Operational Support

• Initiate procurement request for the projects and the team, as assigned by his/her supervisor, ensuring compliance with UNFPA procurement procedures
• Generate financial and programmatic Atlas and Cognos reports for the country programme as required
• Perform General User or Buyer roles in Atlas for projects
• Ensure that payment requests related to assigned programme staff are channeled to the relevant operations staff
• Others:
• Support to Advocacy and Implementation of the CO’s resource mobilization strategy by compiling and synthesizing relevant background materials for use in discussions and public events
• Act as a back-up on selected functions to other Programme Associates during their absence
• Carry out any other duties as may be required by the supervisor

Requisites

• Completed Secondary Level Education required. First level university degree in business/public administration, finance, economics or relevant social science discipline desirable
• Six years of relevant experience in programme planning, monitoring and data support systems and in financial management in private, national and/or international organizations
• Proficiency in current office software applications and a good basic knowledge of finances and mastery of a series of financial and spreadsheet software
• Previous experience in the UN is an asset
• Good knowledge of ERP, PeopleSoft or other web-based integrated systems required
• Good writing and communication skills
• Fluency in oral and written English and Portuguese languages is required.
• Values:
• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change
• Core Competencies:
• Achieve results
• Being accountable
• Developing and applying professional expertise/business acumen
• Thinking analytically and strategically
• Working in teams/managing ourselves and our relationships
• Communicating for impact
• Managerial competences:
• Providing strategic focus
• Engaging internal/external partners and stakeholders
• Leading, developing and empowering people/creating a culture of performance
• Making decisions and exercising judgment
• Functional Skill Set:
• Logistical support
• Managing data, documents, correspondence and reports
• Managing information and workflow
• Planning, organizing and multi-tasking
• Managing financial processes
• Job knowledge/technical expertise

Benefits

• This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable

Notes

• Only shortlisted applicants will be contacted
• UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities
• In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment