Project Assistant

Duties

• The Project Assistant will report to the Project Director and provide administrative and interpreting support to ensure the overall effective and efficient operational management of the day-to-day activities of the Adolescent Sexual and Reproductive Health (AS&RH) project. The specific responsibilities include but not limited to the following:
• Provide necessary assistance in the operational management of the project according to the procedures related to the DFID award
• Draft correspondence pertaining to the AS&RH project
• Provide administrative support for project events, including workshops, meetings (monthly, quarterly and annual) and training events
• Provide logistical assistance for the AS&RH project, including visas, transportation and accommodation bookings for project staff, project consultants and visitors
• Assist in preparation of project work plans and reports
• Manage the project filing, document and correspondence control systems, including setting up, assisting Project Staff on and managing filing procedures
• Prepare and maintain a database of project events for the information of Project Staff, donor and the Project Steering Committee and other organizational units in the project
• Monitor project telephone, fax, and email correspondence
• Assist with Project communication activities, including publications
• Maintain a proper inventory of project assets register, including numbering, recording, and reporting
• Assist in calculating and prepare staff time records
• Provide interpretation services to project activities, including meetings, small-scale workshops, and relevant events
• Act as an interpreter for AS&RH, Project Staff and international consultants as required
• Carry out other relevant tasks as assigned by the AS&RH project manager

Requisites

• Bachelor degree in relevant field (Business Administration, Project Management, etc.)
• Minimum of 3 years of  experience in staff, office and asset management
• Good secretarial skills and good organizational capacity
• Demonstrated experience in project and administrative support activities
• Knowledge in administrative procedures of the government and foreign organization
• Good computer skills in common word processing (MS Word), spreadsheet (MS Excel)
• Familiar with MIS systems and processes (especially DHIS2)
• Excellent English and Portuguese language skills, spoken, written, translation & interpretation

Notes

• Only shortlisted applicants will be contacted