Receptionist (m/f)

Duties

• Welcoming guests and greet people who visit the business
• Coordinate front-desk activities, including distributing correspondence and redirecting phone calls
• Perform duties such as document filing, photocopying, transcribing
• Ensue that the reception area is safe and clean
• Receive, sort, and distribute daily mail/deliveries
• Upload letters and correspondences to Live link
• Provide basic and accurate information in-person and via phone/email to Visitors or co – workers
• Monitor the visitor’s logbook
• Update calendars, schedule meetings and ensure the meeting rooms are tidy

Requisites

• Education: High School equivalent (Business school training a plus)
• Experience: Minimum of 4 years relevant administrative experience required, in a multi-national company as preference requirement. At least 2 years of experience in Customer Relations, or similar role
• Skills required: Computer skills including proficiency in MS Word, Excel, and PowerPoint required; Strong interpersonal and communication skills – strong collaborator and excellent coordination skills; Ability to work effectively with other departments, under pressure, delivering services with quality and on time
• Language: Fluent in English and Portuguese

Notes

• Only shortlisted applicants will be contacted