The role of the CFM MZ is to provide a pro-active, efficient, timely and relevant finance service to the technical and operations departments. This includes project reports at a level of detail necessary to manage budgets effectively, ensuring proper books of account are maintained in compliance with local law and MC Finance Management Policies and Procedures and timely management and financial accounting reports are provided to regional and head office staff as laid down in the reporting timetable and to be part of the Senior Management Team of the country team.
Duties
Financial Accounting
- Ensure monthly transactions are entered in the General Ledger accurately and on a timely basis
- Act as a cheque signatory taking primary responsibility for checking the validity and account coding of payments
- Approve advances for field activity and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner
- Maintaining the integrity of the balance sheet by checking and validating (monthly bank and cash reconciliations, following up outstanding items; purchase ledger reconciliations; staff advances and other debtors; sundry creditors and all other creditors; check the fixed assets register is up to date monthly)
- Approve the monthly payroll, ensuring direct transfer to staff salary accounts and remitting the payroll deductions to the correct government authorities
- Work with the Regional Finance Manager to improve financial systems in the Country office, recommending change as part of the global MC improvement to provide timely and appropriate financial information to MC’s Budget Holders and donors
- Submit the monthly report to the regional office in line with Malaria Consortium monthly reporting checklist and timetable
Management Accounting
- Ensure project financial reports for donors and partners are prepared according to donor requirements
- Submit reports to the regional office for review prior to submitting to the donor
- Ensure monthly management accounts are reviewed and variances are acted on by budget holders
- Report to the CFO on the variances and the corrective action that will be taken
- Ensure in country monthly donor grant variance reports are prepared and reviewed on a monthly basis and any correction are posted in a timely and accurate manner
- Prepare annual budgets and monthly cash flow projections for the country office
- Make regular visits to the field offices, project sites and partners to ensure quality in all aspects of finance management
Legal, security and Risk Management
- Coordinate with the auditors to complete required statutory audits
- Conduct spot checks in the Maputo and field offices to ensure internal control are working
- Regularly review all legal contracts to ensure MC’s financial commitments are met
- Ensure, in conjunction with Country Director and Regional Finance Manager, compliance with all local legal requirements, including tax, pensions and insurance
- Identify and assess risks facing the Mozambique programme and develop mitigation strategies along with the Country Director & Africa Operations Manager
Human Resources
- Set the objectives for Finance staff in coordination with the Country Director and carry out performance appraisals at regular intervals and at least annually
- Actively support and motivate the local finance and technical teams
- Agree with the Regional Finance Manager on adequate capacity and human resource in the Mozambique Finance and admin team
- Ensure that time sheets are completed by all staff on a monthly basis
- Coordinate the absence of finance staff to ensure all gaps are covered and handovers completed prior to any leave
Requisites
- Extensive accounting experience, preferably a qualified accountant in recognised global body e.g. ACA, ACCA, CIMA
- Knowledge of the Mozambique operational context
- Knowledge of NGO donors and their financial reporting requirements
- Extensive accountancy and managerial experience
- Excellent spoken and written Portuguese
- Excellent spoken and written English
- Excellent leadership and interpersonal and communication skills
- Working knowledge of accounting software
- Excellent computer skills with high proficiency in Microsoft excel and word
- Good analytical and reporting skills
- Willingness to travel to countries within the region
- Ability to prioritise multiple tasks
- Good attention to detail
- Ability to work independently
- Travel will be required to support the field offices
Notes
Please send a covering letter along with your CV to Human Resources at the email address listed above. Please quote the position and country in the subject line of your application.
We appreciate your application however, only short listed candidates will be contacted. If you have not been contacted within three weeks of the closing date we regret that your application has been unsuccessful.