Secretary (m/f)

Duties

• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Typing, preparing and collating reports filing
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients
• Coordinating mail-shots and similar publicity tasks
• Logging or processing bills or expenses
• Acting as a receptionist and/or meeting and greeting clients
• If more senior, recruiting, training and supervising junior staff

Requisites

• Good communication, customer service and relationship-building skills
• Team working skills
• Organization and time management skills
• Attention to detail
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it
• The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required

Notes

• Only shortlisted applicants will be contacted