Under the guidance and direct supervision of the Deputy Country Director (Operations), the Senior HR Associate provides leadership in interpretation and appliance of HR policies, rules and regulations, and in the execution of the full range of CO HR services ensuring their transparency and integrity.
The Sr. HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale. The Sr. HR Associate supervises and leads the support staff of the HR Unit. The Sr. HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.
Duties
Summary of Key Functions:
- Administration and implementation of HR strategies and policies
- Administration of human resources
- Performance management and career development
- Participation in the UN Reform
- Conduct of UN-related surveys
- Facilitation of knowledge building and knowledge sharing
Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies
- Effective implementation of the internal control framework, proper functioning of the HR management system
- Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes
- CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management
Ensures effective administration of human resources focusing on achievement of the following results:
- Ensure effective monitoring system and reporting in the Human Resources
- Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels
- Provision of advice on recruitment in UNDP projects and other UN Agencies as requested
- Provision of information for elaboration of recruitment guidelines for the Country Office, projects, and other UN Agencies as needed
- Application of UN/UNDP global policy on Gender mainstreaming in recruitment process
- Forecast staffing needs during details, annual and extended sick leaves
- Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information
- Preparation of contracts (100/300 series)
- Monitoring and tracking of all transactions related to UNDP/Projects/other Agencies positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas
- Maintenance of the CO staffing table
- Preparation or review of submissions to the Local Appointment and Promotion Board (LAPB)
- Administration of delegated International staff entitlements and position funding delegated to COs
- Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies
- Creation/update of positions, link of positions to COA, update of CO information
Ensures proper staff performance management and career developmentfocusing on achievement of the following results:
- Implementation of strategic staffing policies in line with career development
- Facilitation of the RCA and CRG processes (Provision of background information, agenda)
- Compilation of the RCA information regarding development needs to convert the information into a comprehensive training/learning requirement document
- Act as the secretary of the Learning Committee
- Keeps abreast of the new developments/policies regarding staff learning/training
- Preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, Learning Committee
- Estimation of the training costs
- Search for resources for self learning and for formal training
- Development and maintenance of data base compiling information on training resources/institutes/universities
- Provision of effective counseling to staff on career advancement, development needs, learning possibilities through individual monitoring and evaluation
- Liaison with other UN Agencies on training opportunities
- Follow-up with the supervisors and the staff on the implementation of personal plans
- Establishment and maintenance of the proper performance management and staff development systems
- Implementation of Universal Access strategy ensuring access to role appropriate learning activities
Participation in the UN Reform focusing on achievement of the following results:
- Effective participation in the Delivering as One HR working group
Ensures conduct of UN-related surveys focusing on achievement of the following results:
- Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys
- Participation in the work of LSSC
- Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results
- Organization of trainings for the operations/ projects staff on HR issues
- Synthesis of lessons learnt and best practices in HR
- Sound contributions to knowledge networks and communities of practice
Requisites
- Shares knowledge and experience
- Encourages office staff to share knowledge and contribute to UNDP Practice Areas
- Develops substantive knowledge of one or more Practice Areas
- Promotes a learning environment in the office
- Provides helpful feedback and advice to others in the office
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
- Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrated openness to change and ability to manage complexities
- Responds positively to critical feedback and differing points of view
- Solicits feedback from staff about the impact of his/her own behavior
- Demonstrates commitment to UNDP’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Secondary Education with specialized certification in HR
- University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement
- 5 to 7 years of progressively responsible HR experience is required at the national or international level
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems
- Fluency in the UN and national language of the duty station
Notes
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.