Accounts Payable Officer

Twigg Exploration & Mining, LDA is recruiting a Accounts Payable Officer, to be based in Pemba, Mozambique.

Duties

• The AP Officer will ensure that the suppliers are being paid, the invoice as being recorded in pronto and ensure that the they are in accordance with tax requirement, be permanently in contact with procurement to ensure that every invoice are complying with company procedure before they are entered or processed Maintain hard relation with the Senior Accountant in order to assure well done in the tax deduction or retention
• Receive all foreign Invoices, review as per tax regulation, scan and save in drive
• Ensure that every invoice received complies with the three way match process of purchase order, goods received and invoice
• Ensure all other (local) invoices are processed in accordance with the procedure and system
• Process (Enter) all Foreign Invoices in pronto and Ensure that the local Invoices are record timely in pronto
• Assist the peers in the AP team
• Comply with payments dead line, by monitoring the invoices due date
• Ensure that the Control List of invoices and contract list are updated
• Prepare a draft of payment proposal, and ensure that it is approved as per process before the date of payment
• Make payment in Pronto as per time table
• Make EFT payment – banking as per time table
• Ensure the trade Creditor accounts are reconciled in monthly basis;
• Follow up with procurement to get the original final import documents and delivery to the bank.
• Assist with filing and record maintenance both physical and electronic,
• Ensure payments made on contract suppliers are within terms of the contract
• Manage month end close of the AP department including aging analysis
• Manage pre payments schedule where we have early payment benefits/discounts
• Ensure tax coding on invoices are correct prior to entering into system
• Manage internal expenses processing
• Oversee petty cash dispersements in conjunction with petty cash reconciliation process
• Oversee supplier files in the system in conjunction with procurement team, ensuring all relevent supplier details are completed and maintained up to date
• Assist on annual external audit
• Support Other Accounting Issues
• Report any Irregularity on the AP

Requisites

• Candidates must hold a university degree in Accounting
• Experienced in Accounts Payable
• 2+ years of Accounts Payable experience
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word, and PRONTO
• Possess strong organizational and time management skills
• Strong problem solving skills, extensive accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and clients in a professional manner
• Ability to speak and write English and Portuguese fluently
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Candidate must be Pemba based or willing to relocate to Pemba

Notes

• Only short listed applicants will be contacted