Administration Officer (m/f)

Duties

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
• Devising and maintaining office systems
• Booking rooms and conference facilities
• Using content management systems to maintain and update websites and internal Databases
• Attending meetings, taking minutes and keeping notes
• Reporting and maintaining budgets, as well as invoicing
• Liaising with staff in other departments and with external contacts
• Ordering and maintaining stationery and equipment
• Sorting and distributing incoming post and organizing and sending outgoing post
• Liaising with colleagues and external contacts to book travel and accommodation
• Organizing and storing paperwork, documents and computer-based information
• Photocopying and printing various documents, sometimes on behalf of other colleagues

Requisites

• Degree
• 2+ years of related experience
• Strong personal computer skills; proficient in Microsoft Office, including Word and Excel
• Excellent bilingual oral and written communication skills
• Effective interpersonal skills and leadership abilities. A customer-service focus
• Effective analytical, problem-solving and decision-making skills
• Basic project management skills
• Ability to prioritize and handle multiple tasks and projects concurrently

Notes

• Only shortlisted applicants will be contacted