Buyer

Duties

Purchasing

• Keeps and updates the purchase procedures and ensure that all relevant approvals are granted
• Ensures that best prices for quality are obtained
• Advise the requester on quality issues/differences
• Creates and updates products analysis file
• Determine relevant specifications per product
• Prepares and negotiates with supplier's terms and conditions on purchasing
• Collects necessary validation signatures
• Check the legal validity of the terms of contract
• Liaises with suppliers, requesting departments and the Logistics Sites Managers
• Follows up the purchasing process until the goods are delivered in the warehouse or on site
• Ensures that proper PO files with all relevant documents are updated
• Maintains a good filing system for Procurement Request, PO files, Suppliers files, Products files
• Keeps and updates "tableau de bord": with activities, savings and anomalies indicators
• Respects and ensures the respect of ICRC purchasing procedures at all times

Planning and Negotiation

• Participates in the procurement planning with concerned department, warehouse and transport units
• Liaises with transportation and warehousing functions of the LOG department to ensure smooth functioning of the supply chain process
• Negotiates Frame Agreement if necessary, under the supervision of the Procurement Manager
• Keeps purchasing procedures and files updated
• Receives orders from SRs STM on PEM Purchase Services
• Ensures Requisition Orders are validated before purchase
• Checks out orders and processes them according to internal procedures
• Provides logistical input and technical advice to requesters
• Liaises with requester and suppliers under supervision of the Procurement Manager
• Ensures that orders are delivered in time
• Investigates, monitors and make recommendations in case of delayed supply chain processes
• Monitors and follows up on claims and claims procedures
• Establishes and maintains the documentation process for tracking and monitoring for each RO
• Updates and close purchase files
• Calculates the number of monthly POs and value for reports

Sourcing and Maintaining Suppliers

• Sources for appropriate suppliers, request quotations, ensure standard quality and shortest delivery time according to ICRC standards and regulations
• Prospects new potential suppliers
• Assesses suppliers in co-ordination with technical hierarchy
• Selects and evaluates suppliers with the Head of Logistics
• Maintains contacts and visits suppliers, confirming quality production lines, availability of Warehouses and stocks
• Maintains and updates supplier’s database, product library and sample collection of WATHAB, building, electric and hardware items
• Conducts market surveys according to the planning
• Maintains contacts with the field for technical advice, ensuring the exchange of views concerning purchasing procedures, standard item selection and quality assurance
• Creates and update products analysis file. Determine relevant specifications per product
• Prepares and negotiates with supplier's terms and conditions on purchasing

Requisites

• Good knowledge of the local market(s)
• 3 years' experience in a similar position
• Good knowledge of and experience with financial rules, procurement procedures and supplier management
• High school diploma
• Certifications in purchasing, procurement or supply-chain management
• Confirmed technical skills in procurement
• Computer proficiency
• Good command of English

Notes

• Only short listed applicants will be contacted
• We are looking for someone methodical, responsible, beneficiary-oriented, organized with good organizational skills, good sense of teamwork, good communication skills, commitment, initiative and respect for the ICRC's values
• We offer dynamic and rewarding work in a humanitarian and multicultural environment, with attractive salaries and social benefits, and opportunities for development through internal training
• The ICRC does not ask for any kind of benefit in exchange for a vacancy. The ICRC reserves the right to cancel any application resulting from illegal acts
• Please send your application: CV in english , cover letter, copies of diplomas/certificates
• Only applications with all the necessary documentation will be considered